Office Manager

[Company name], an SMB in [industry] based in [city], [X] employees, [X] M€ revenue, is looking for an Office Manager to run the entire office area and take on the HR entry point.

Mission

As Office Manager you run the office area for [20-100] employees: suppliers, premises, general administration, expenses, internal events, logistical onboarding. [If applicable] You carry the HR entry point before an HR officer is hired. You report to [management / finance lead / COO].

Key responsibilities

• Run the office suppliers: premises, cleaning, telecom, IT, catering, events. Audit existing contracts, renegotiate renewals, select new providers.
• Manage expenses via [Circula / Spendesk / Pleo / Mooncard]: approval, receipt checks, the monthly reimbursement run.
• Reception and logistical onboarding of new employees: equipment ordered before day 0, personal welcome, welcome kit, check-in at day +3 and day +7.
• Organize internal events: [4-6] events a year (offsites, summer party, year-end, all-hands), from venue selection to logistical coordination.
• [If applicable] HR entry point at the SMB: social-security registrations, health-insurance and Berufsgenossenschaft memberships, personnel files, leave tracking, organizing occupational-health checks, coordination with the tax advisor on payroll.
• Maintain the calendar of recurring administrative duties (contract renewals, filings, statutory notices) and flag deadlines in time.
• Build and share the office procedures (expenses, onboarding, events, purchasing) to reduce dependence on any single individual.

Profile

• Essential: 3-7 years of experience in office management or a comparable role at an SMB with [20-100] employees; command of at least one modern expense tool (Circula, Spendesk, Pleo, Mooncard); the ability to run a framing project (a move, a supplier audit, a first event for 60+).
• Desired: experience with the HR entry point at an SMB (social security, health insurance, personnel files); familiarity with an HR-light tool (Personio, HRWorks, Factorial); experience at a fast-growing scale-up; operational command of Notion or Confluence for document management.
• Disqualifying: no independent supplier management in the past; rejection of modern tools (expenses, HR-light, document management); a pure execution stance with no ability to say no to management; instability (several back-to-back 12-month stints).

What we offer

• Gross annual compensation: fixed [35-52] k€ depending on experience and scope. No structural variable component; [where applicable a 13th-month salary, profit share or a simple bonus scheme depending on company practice].
• Model: [full-time, hybrid 2-3 days / week on-site, based in city].
• Benefits: [company pension, job ticket or bike leasing, meal allowance, vacation days, home-office policy, professional development budget].
• Stack: [expense tool, HR-light tool if applicable, ERP/accounting, document management].