Prepare, send and track candidate offers

You can now prepare, send and track offers from the candidate profile, and candidates accept or decline in their offer letter. The letter and their response stay with the application instead of being spread across documents and inboxes.

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Prepare personalised offer letters

Once a candidate reaches the Offer stage, you can prepare their offer letter from their profile. The details from your job ad are already filled in, so you review them, adjust anything for this candidate, and finalise the letter.

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Write and send offer emails

Each offer letter reaches the candidate through an email you send from Join. Start from the default offer template or one of your own, pick a localised template so candidates read it in their language, and schedule it to go out later if the timing suits you better. Offer emails are always private, so salary details stay out of threads your whole team can see.

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Let candidates respond online

Candidates open their offer letter from the link in the email, review every detail, and accept or decline right there, with no attachment to download, print or send back. Join emails them a confirmation as soon as they respond.

When you update a sent offer, the candidate sees the new terms the next time they open the offer link; no new email is sent. If you withdraw the offer, the page tells them it has been withdrawn.

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Track every offer’s status

Each offer shows whether it’s been sent, accepted, declined or has expired. If a candidate declines, you can see any reason they chose to share, update the offer, and send it again. An expired offer can be resent with a fresh link, and if plans change, you can withdraw an offer without rejecting the candidate.

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