5 best HR software systems: Comparing your options
The right HR software system can make your human resources department more efficient and productive. But with so many tools on the market – from small-scale free startup solutions to big business HR management software – it can be difficult to make the best choice. We help with the decision!
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Type the term “HR software” into your search engine and you’ll get 1.14 billion search results on Google alone (as of 17/08/2023). The internet is full of providers who want to offer you the best HR software solution when you urgently need HR management support.
In this article, we take an in-depth look at 5 great HR software solutions and compare their features, ease of use, integration options, and pricing to give you a detailed insight into the world of human resources software.
Here’s what’s included:
- The benefits of HR software
- The HR tool comparison: the 5 best HR software systems
- All-in-one solution: The right decision?
The benefits of HR software
Before we look at the individual HR software tools, it’s important to give a brief overview of the benefits of HR software in general.
Also known as a human resource management system or human resources information system (HRIS), this type of tool is designed to help level up your HR efforts. It allows you to automate HR processes, manage employee data, and streamline employee management tasks.
Some HR software programmes offer all-in-one solutions. Others focus on specific functions but can often be easily integrated with related systems and tools. Instead of struggling with time-consuming manual processes, Human Resource Management software allows HR teams to focus on more strategic tasks and use their time and resources more efficiently.
These are the benefits of HR software at a glance:
- Simplifies HR and talent management: From applicant tracking and hiring to employee data management, performance appraisals and training planning. This software supports the entire employee lifecycle. By centrally capturing and organising employee data, HR managers can quickly and easily access information and make informed decisions.
- Automates routine tasks: HR administration processes such as payroll, leave and absence management, and time tracking can all be automated. This saves time and reduces errors. Employees themselves benefit from self-service features that allow them to update their personal data, submit leave requests, and access salary information.
- Improves collaboration and communication: By integrating communication tools, HR teams can communicate effectively with employees, managers, and other departments. This promotes transparency, improves the flow of information, and strengthens employee loyalty.
- Provides comprehensive analytics and reporting: Organisations can gain valuable insights to make informed decisions and optimise their HR strategies by collecting and analysing HR data. From identifying staffing bottlenecks to monitoring recruitment KPIs or talent acquisition metrics, HR recruitment software enables a data-driven approach to people management.
The HR tool comparison: the 5 best HR software systems
Now that you know the benefits to using HR software, we’ll show 5 great HR tools out there today. Before choosing any HR management software, you should consider certain selection criteria such as features, ease of use, integration options, and cost.
1. JOIN
JOIN’s free HR software already helps over 60,000 small, medium, and large companies across Europe – including Sony, Tripadvisor, and Lufthansa – to attract the best talent and hire outstanding professionals.
This user-friendly Human Resources software, which includes an applicant tracking system (ATS) with multiposting feature, offers a range of benefits and features to help you streamline your recruiting process from start to finish.
From the simple and AI-assisted creation of job advertisements to the publication of these on your customisable career page and automatic multiposting on 15+ free and 250+ premium job boards – with JOIN, successful recruiting takes just a few clicks.
All incoming candidates are centralised in the dashboard, from where candidates can be seamlessly guided through the different stages of the individual recruitment pipeline. Capturing and managing candidates has never been easier!
As JOIN is designed specifically for teams, collaboration and communication with colleagues works directly. Additional features such as candidate messaging, interview scorecards, customisable screening questions, and one of the latest features: interview scheduling.
All contribute to making JOIN a powerful candidate management and talent management tool that helps you reach, attract, and hire the best talent.
JOIN can be used completely for free. Companies can further choose job advertising packages for some of the best job boards and niche job boards at discounted rates, or opt for a monthly subscription (pricing plans available for any size company – from one-person startups and small businesses to large enterprises).
JOIN easily integrates with your other favourite HR tools, HRISs, or workflow applications to help you stay in control of your recruiting and HR workflows. Try JOIN’s recruiting software today – for free!
2. Kenjo
Kenjo is an innovative HR software with a wide range of features. Kenjo offers comprehensive HR management software, including employee data management, onboarding software, performance management, and more.
The software enables seamless integration of HR processes and enables organisations to optimise their HR administration.
Users can quickly and easily access all relevant information and functions with an intuitive user interface. The clear dashboard provides a comprehensive overview of employee data, performance goals and HR metrics and enables efficient collaboration between HR teams.
Another strength of Kenjo lies in its integration options. The software can seamlessly integrate with other tools and systems, such as calendars, email programmes, and payroll systems. By integrating Kenjo with other systems, data can be shared efficiently and workflows optimised. This facilitates collaboration between different departments and ensures a smooth flow of information.
Integrate JOIN with Kenjo for the scalability of your team! With the integration, you benefit from Kenjo’s comprehensive employee management system and JOIN’s various multi-posting offerings.
In terms of pricing, Kenjo offers various pricing models that can be adapted to companies’ individual requirements and budgets. The exact costs depend on factors such as the number of employees and the desired functionalities.
3. Greenhouse
Greenhouse is a state-of-the-art HR software solution that helps companies to optimise their recruitment processes effectively. Greenhouse offers a comprehensive toolset for tracking candidates, creating engaging job ads, and managing applications efficiently.
An outstanding feature of Greenhouse is its user-friendliness. With an intuitive user interface and an attractive design, users can quickly familiarise themselves with the software and use it effectively.
The dashboard provides a clear overview of vacancies, candidate profiles and the progress of the recruitment process. These user-friendly features promote effective collaboration in human resource management.
Another strength of Greenhouse lies in its integration options. The HR tool can be easily integrated with other tools and systems, such as email programs, calendars, and video interview platforms.
With the integration of Greenhouse and JOIN, you regain valuable time to focus on building successful teams.
In terms of pricing, Greenhouse offers flexible pricing models that can be tailored to a company’s individual needs and requirements. Exact costs vary depending on factors such as the number of vacancies and desired functionality.
4. Personio
Personio is an HR software with a wide range of functions: Applicant tracking, HR data management, payroll, benefits management, time tracking, and much more. With these features, companies can cover the entire employee lifecycle and manage all relevant HR tasks centrally in one platform.
The software has an intuitive user interface and a clear structure that makes it easy for users to familiarise themselves with it quickly. Thanks to its ease of use and accessibility, HR professionals can work efficiently and use the HR management tool optimally.
Personio also offers integration options to improve the flow of information between different systems. The software can seamlessly integrate with other HR tools and systems, such as email programs, calendars, and payroll software.
By integrating Personio with JOIN, not only is the storage of employee data secure and the management of your HR processes easier, but you also benefit from JOIN’s powerful multiposting function and receive 2.5x more applications than before, which you can manage optimally.
In terms of pricing, Personio offers different packages depending on the company’s size. The exact costs depend on the number of employees and the chosen functionalities.
It is important to note that Personio may be more expensive than other HR software solutions.
5. Recruitee
Recruitee is an HR software solution that offers companies many features, including a comprehensive application management solution, from job posting to screening applicants to hiring.
Recruitee has a clear dashboard that provides an overview of all open job ads, candidate products and candidates’ progress in the application process. This overview facilitates collaboration within the recruiting team and simplifies the hiring process.
Recruitee can be seamlessly integrated with other tools and systems. With the integration of email programs, calendars and other tools, the digital personnel file and communication can be synchronised and managed efficiently.
Recruitee’s integration with JOIN allows you to reach an even larger pool of talent through a collaborative hiring software and comprehensive recruiting software solution.
Recruitee offers flexible pricing models that can be tailored to individual company needs and budgets. The exact cost depends on factors such as the number of vacancies and the desired functionality. It is advisable to contact Recruitee directly for detailed information on current pricing and offers.
All-in-one solution: The right decision?
Now, which HR software provider offers the right HR solution for your company from this HR software comparison depends on various criteria. If you already have a large HR team and your budget allows you to invest in an all-in-one solution, slightly more expensive providers like Personio are an option for you.
However, if you want to invest less budget in your HR software and target, manage, and hire talent, then a more cost-effective HR tool could help you with people management and recruiting.
A smart solution is to integrate different tools. First, create two free job ads, multipost them on 15+ job boards and manage the incoming applications directly in JOIN. Then, integrate with Kenjo or even more HR software systems to subsequently offer talents a smooth onboarding process and increase employee engagement with regular employee surveys.
Integrating different HR tools enables a smooth data transfer and optimises the application process. Integrating external systems also facilitates communication and collaboration between different departments and improves the efficiency of the recruiting process.
Discover even more integration possibilities of JOIN and your favourite HR tools, or read our blog articles on our recruiting and HR blog for more tips around the topics of hiring process, work culture, and organisation.
Frans Lelivelt
Frans is JOIN's multilingual Senior Content Manager. His main topic of interest in the recruitment space is DEI and how companies can reduce their (unconscious) biases to make the world of work a fairer, kinder place for everyone. Outside of work, he tries to do the same for animals, spending much of his spare time in the kitchen preparing plant-based feasts.
