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08.09.2021 Mental Health

Helping your team avoid Burnout

Helping your team avoid Burnout

Burnout is something that too many of us have to experience during our working lives, but luckily if you're in a leadership position you can take steps to avoid your teams suffering with burnout before symptoms arise.

I’m sure we don’t need an in depth explanation here, we all know what burnout looks like, and two in three of us know what it feels like too. 

Your boss yells so loud and so frequent you fear they might pass out. 

Your colleague stands up one day and announces ‘enough is enough’, walks out and gets on the first flight to Australia (or wherever is geographically as far away from the office as they can get).

You wake up with a real sense of dread, nothing seems to be worse than walking through that front door, again, and again, and again.

Burnout isn’t a problem that you have with employees not being organised enough or taking on more work than they can handle. It’s a company issue, only 29% (all things talent) of employees would agree that their workplace is open and accepting of mental health issues. That’s simply not good enough, especially when a lot of us spend more time working than we do getting valuable sleep.

What keeps employees stressed out?

  • Ever increasing workload 
  • Office politics 
  • Lack of time to complete tasks
  • Poor decision making and strategies from senior management

How can you recognise burnout?

There are many different symptoms of burnout, if you spot any of these signs it’s time to make some changes: 

  • Employees will feel exhausted
  • An inability to focus 
  • An attitude of negativity and cynicism
  • Becoming emotionally fragile 
  • A loss of appetite 
  • Worry, anxiety and irritability 
  • Becoming mentally distant from work and relationships
  • Starting arguments or making harsh comments

How you can help

Understand the root cause 

The root cause of burnout can be a multitude of different things, it might even be personal stresses at home or within relationships that trigger a feeling of being overwhelmed, but even if this is the case there will be some factors at the office that contribute. 

Having a heavy workload will make anyone anxious and stressed. When your employees feel like they can’t cope with an inbox that is constantly overflowing it makes them less productive and less likely to put in the effort required to really tackle problems. You don’t want your team members to be in the frame of mind to just ‘get things done and out the way’ instead of having time to think things through and come up with the best cause of action. This will actually give them more work in the long run as they come back to go over work that was only half way done before. 

Lack of leadership is one of the most important things to address, and luckily it’s also one of the easiest to solve if you’ve been hiring right. Having a lack of guidance at work puts a lot of responsibility on your employees shoulders, not being sure what the best decision to make is, or not having someone to go over problems on a coffee break adds a great sense of anxiety for most people. 

Having no social support isn’t fun. Why would you want to go to a place every day where all there is to talk about is figures and strategies? Working hard and meeting deadlines is important, but your team members will do this much more effectively if they’re encouraged to be friends with their colleagues and have fun at work. Everyone needs someone to talk to, and nobody else will know the job better than the people already working there. 

No clarity sucks – ever been in a situation where you didn’t know what people wanted from you, or where you stood? No one should feel confused or isolated at work. Healthy boundaries, setting good examples, and being clear about expectations – whether it be about communication, what to do when the workload gets too heavy, or working hours – should be set from the beginning and always followed through. 

Demonstrate compassion and empathy

Don’t take it personally, all feedback is good feedback and an opportunity to grow and develop. If you find that your employees are in fact suffering from burnout, propose some ideas to help the situation, and get their input, they’ll instantly feel more valued and like you care about their wellbeing if you allow them to voice their concerns and opinions.

What’s best for your team? Have you hired a social group of people? If so, maybe going out for dinner together or organising a celebration for all their hard work might lift spirits. Have you got a mostly remote based team? Maybe you can set up some more company-wide group chats just for fun, or send something physical to each person as a display of your appreciation. 

Be a source of optimism and excitement – laughter really is the best medicine, if you’re upbeat and happy this will start to become infectious to others around you. The same goes the other way, if you have senior management who act uptight and stressed this will filter down to each and every person in your organisation. Having said that, don’t pretend that negative environments aren’t really a thing, if you’ve noticed teams or individuals are having a hard time let them know that you’ve noticed, and that you’re going to try and change your attitude for the wellbeing of your team. 

Company culture

Your culture will have a huge impact on the attitude of your team, this is such a crucial step to avoid burnout that we’ve written whole articles on both check them out below to get a more in depth idea and some great ideas for improvement. 

Transparency and communication can do the world of good when trying to make people feel valued, listened to, and in general just less stressed. It’s much healthier to create an environment where people feel like they can go and speak to their boss about things that are bothering them or causing distress. Check in with people about things that aren’t always related to work, set reminders for birthdays and remember their starting anniversaries. People spend most of their time doing good work for their companies, it’s not too much to have a little appreciation. 

Leadership meetings can also go a long way, transparency should be the main trend that seeps through your whole organization. Set up monthly company-wide meetings aimed at displaying income numbers, sign up success, and great projects people have worked on. Don’t be afraid to name the people that have done some great work or suggested big ideas, it will encourage more of the same and give everyone that ‘fuzzy feeling’.  At the end of monthly meetings it’s also a good idea to have an ‘ask me anything’ section for your senior management to seem a little bit more human – no question is too silly or complex. 

Office design can have a huge effect on people’s mental attitude. Have good quality technology for every employee so they can work effectively, make sure to have a lot of green around the office – it’s proven to improve moods. Have dynamic colours and comfortable areas as well as enough meeting rooms and you’ll notice people feel a lot happier about spending time there, they might even hang around for longer. 

Encouraging breaks will help your team step away from the workload if management is encouraging about it, they won’t feel guilty when they go for a short walk or having a moment to check in with their families. If you notice that people are spending their lunch breaks at their desks, consistently working late or answering emails in the evenings then recognise that the workload is probably too great and work on organising this a little better. 

You can spread work throughout the team more evenly or you can work with teams on prioritising tasks so that it doesn’t feel like everything needs to be done immediately. It’s important for staff to get this from team leaders or management so they have an expectation to work with.

Creative ideas

I scream for ice cream! Ok, you don’t need to go out and buy ten litres of vanilla swirl, the idea is that you treat your team often. Surprise them with some cake, or some extra tasty coffee beans. Maybe they would appreciate some new stationery, or an amazon voucher. This is a lovely way to say ‘keep up the good work’ while treating everyone equally. 

Encourage breaks and creative time. Don’t let your team sit in front of their laptops for hours at a time, taking small breaks often will increase productivity and give them a fresh perspective on the problem they’re trying to solve. If they have mentioned getting some extra training, try to arrange that for them, or give them the go ahead to study for a little while during work hours, this goes for work related side projects too. 

TL;DR:

  • Don’t take things personally, feedback is an opportunity to do better.
  • Keep an eye on your team members’ attitudes and be mindful of what you yourself are putting out there.
  • Be empathetic and compassionate – we’re all human beings. 
  • Promote transparency and great communication.
  • If you’re optimistic and excited, others will be too.
  • Encourage breaks and set priorities.
  • Set expectations for workload and what to do if this goes overboard.  

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