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Events Coordinator Job Description

Are you asking yourself, what is an Events Coordinator? What should I look for when hiring our new addition? Event Coordinators are the planners, organisers and executors for a wide range of events. They will set up and take down product launches and marketing events, as well as being able to analyse the successful and not so successful elements of each event. They will be focused on organising creative events with the goal of improving brand awareness to increase sales, subscriptions or sign-ups in the long term.

Scroll down for our free Events Coordinator job ad template.

What is in an Events Coordinators job description?

An Events Coordinator has a passion for events, they are creative and organised with great communication and negotiation skills. 

Essential parts of an Event Coordinator’s job description:

  • Outstanding organisation and planning skills, with the ability to work on several different events at once. 
  • A passion for events management and branding. 
  • Fantastic communication skills with the ability to work with cross-functional teams.

Events Coordinator Job Description Example

  • Be clear in your description. Know the tasks of the role and ideally who the candidate should be.
  • This means you won’t need to read through too many CVs to find your superstar.
  • You might be tempted to use bullet points in this section, but resist the urge! Tell a story, show off all the cool things they would be responsible for, and get them excited to apply.
  • You should be more focused on your company culture and what your mission is, instead of their daily tasks.

About the role

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We’re looking for an ambitious and creative Event Coordinator to help plan, organise and execute various types of events such as product launches, marketing events, conferences and exhibitions. You should have a passion for events and be interested in improving our organisation's branding and awareness through events and marketing.

To be successful in this role you should have a passion for organising a wide range of events. As well as this, you should also have a few years of hands-on experience within the events industry. You should also have the ability to work against tight deadlines and budgets. If you think this sounds like you, we may have your next adventure here with us at {company_name}.
Dein Herz schlägt für Marketing-Events und du hegst eine Leidenschaft für die Organisation eines breiten Spektrums unterschiedlichster Veranstaltungen? Du verfügst über praktische Erfahrung in der Eventbranche und bist in der Lage, mit engen Fristen und Budgets zu arbeiten? Dann wartet vielleicht dein nächstes berufliches Abenteuer hier bei {unternehmen_name}.

Wir suchen einen ehrgeizigen und kreativen Eventkoordinator (m/w/d), der uns bei der Planung, Organisation und Durchführung verschiedener Arten von Veranstaltungen wie Produkteinführungen, Marketingveranstaltungen, Konferenzen und Ausstellungen unterstützt. Mithilfe deines umfassenden Know-hows und deiner Leidenschaft für Veranstaltungen wirst du unser Branding und den Bekanntheitsgrad unserer Organisation durch Events und Marketing verbessern.
  • This section is all about your candidate's experience and responsibilities. You should outline very clearly what they should expect from the job role, not from the company itself. 
  • You should use language that speaks to the candidate directly, use of “you”, “we” and “our” are all positives. 
  • Hard skills in this section are important, but don’t overlook the significance of soft skills, like communication and being a team player, these can make a huge difference to the way people work alongside each other and gel professionally. 
  • What do you believe in, and what are your core values?

Events Coordinator Responsibilities

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Remember these are example responsibilities, not all of these will be relevant to your specific job ad. Please edit the text to match your company’s needs.

• Liaise with both internal and external stakeholders, depending on the purpose of the event, and identify the client’s requirements.
• Work with PR and Events teams to plan, organise and execute events such as product launches, marketing events, company celebrations, conferences and exhibitions.
• Research and book vendors based on budget, quality and creativity.
• Book personnel to help with the event such as registration, set-up, audio/visual etc.
• Manage the set-up and tearing down of all events.
• Book and liaise with venues, speakers, photographers, catering, and any other relevant contractors.
• Maintain a working relationship with vendors, contractors and stakeholders.
• Assess the events’ overall success, analyse and submit findings, and improve event plans consistently according to those findings.
• Work with the Content and Design teams to create marketing materials and promotional materials for the events.
Denken Sie daran, dass es sich hier um Beispiele für Aufgaben handelt, die nicht alle für Ihre spezifische Stellenanzeige relevant sind. Bitte passen Sie den Text an die Bedürfnisse Ihres Unternehmens an.

• Du nimmst Kontakt zu internen und externen Stakeholdern auf und ermittelst die Anforderungen des Kunden.
• Du arbeitest mit den PR- und Event-Teams zusammen, um Veranstaltungen wie Produkteinführungen, Marketing-Events, Firmenfeiern, Konferenzen und Ausstellungen zu planen, zu organisieren und durchzuführen.
• Du recherchierst und buchst Anbieter und Hilfspersonal, z. B. für die Registrierung, den Aufbau, Audio/Visualisierung usw. unter Berücksichtigung von Budget- und Qualitätsvorgaben.
• Du leitest den Auf- und Abbau aller Veranstaltungen.
• Du buchst Eventlocations, Redner, Fotografen, Caterer und andere relevante Vertragspartner.
• Du bewertest den Gesamterfolg der Veranstaltungen, analysierst und übermittelst die Ergebnisse und lässt deine Erkenntnisse in die künftige Veranstaltungsplanung einfließen.
• Du arbeitest eng mit unseren Content- und Design-Teams zusammen, um Marketing- und Werbematerialien für die Veranstaltungen zu erstellen.
  • This section is essential to finding the candidate with the skills and qualifications that will help them in their job role.
  • This should be clear and concise and set boundaries for submissions.
  • The more information you add to your skills section, the less candidates you’ll have to sift through to find the right one.
  • This would waste both your time and the potential candidate so avoid being wordy as much as possible. Think about what would be an essential part of this role, and what would the applicant need to be successful in the job?

Events Coordinator Requirements

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Remember these are example requirements, not all of these will be relevant to your specific job ad. Please edit the text to match your company’s needs.

• 2+ years of experience as an Event Manager/Coordinator or similar.
• Experience in the Hospitality industry or Public Relations would be beneficial.
• Proven track record of successful creative and educational events.
• Impeccable organisation skills and a great ability to work on several projects at once.
• As the nature of the role is people oriented, you should have great communication skills.
• Ability to negotiate with companies and vendors.
• Passionate about the events industry with an interest in using events to improve our brand identity and awareness to increase sales.
• Experience working with budgets.
Denken Sie daran, dass es sich hierbei um Beispielanforderungen handelt, die nicht alle auf Ihre spezifische Stellenanzeige zutreffen. Bitte passen Sie den Text an die Bedürfnisse Ihres Unternehmens an.

• Du bringst mindestens 2 Jahre Berufserfahrung als Event-Manager/Koordinator oder Ähnliches mit und kannst eine Erfolgsbilanz bei kreativen und informativen Veranstaltungen vorweisen.
• Du hast idealerweise bereits Erfahrungen im Gastgewerbe oder in der Öffentlichkeitsarbeit gesammelt.
• Du überzeugst mit tadellosen Organisationsfähigkeiten und einer ausgeprägten Multitasking-Fähigkeit.
• Du verfügst über ausgezeichnete Kommunikations- und Verhandlungsgeschick mit Unternehmen und Anbietern.
• Du hegst eine Leidenschaft für die Veranstaltungsbranche und willst unsere Markenidentität und unseren Bekanntheitsgrad verbessern und unseren Umsatz steigern.
• Du bist erfahren in der Verwaltung von und kosteneffizienten Handhabung von Budgets.

Need inspiration?

Your job description will not attract talent all on its own. So when putting together your job post, be sure to show what it's like working at your company not just textually but visually!

  • Remember, attracting a candidate is just as much about your company culture as the job role itself. Make sure to include points that make you seem desirable too!
  • Add photos that show off your office space, team events and your team having a great time.
  • Maybe you could include a video of some team members explaining why they love coming to work, or why they like their role.
  • Include a grid of attractive perks with some nice illustrations. Maybe you have unlimited holidays, or you have an attractive parental leave cover - show off!
  • Why not embed your company's Instagram feed to give a IRL overview of the day-to-day.

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