Facilities Manager Job Description

Are you asking yourself, what is a Facilities Manager? Facilities Managers oversee the maintenance and operation of a company’s building(s) to ensure the organisation and its employees can operate safely and efficiently.

Scroll down for our free Facilities Manager job ad template.

What is in a Facilities Manager's Job Description?

A Facility Manager is responsible for all building-related maintenance and operations. They oversee and plan projects that ensure the smooth operation of all the company’s facilities. Tasks include health and safety assessments of the building(s), organising security measures, and managing building contracts.

Essential parts of a Facilities Manager’s job description:

A Facility Manager oversees operations and maintenance of your organisation’s buildings, grounds, and (depending on your business) equipment.
Facilities Managers are highly skilled at planning and organisation and often lead large projects where they have to delegate and liaise with multiple stakeholders (from higher management to construction crews).
The Facility Manager has to be able to manage budgets appropriately and cost-efficiently to ensure all facilities are in the required conditions for the organisation to operate smoothly.
Facilities Managers are often employed with large corporations that have multiple buildings, or public sector organisations such as hospitals, universities, or schools.

Interview questions available

Also see our interview questions for Facilities Managers

Facilities Manager Job Description Example

Be clear in your description. Know the tasks of the role and ideally who the candidate should be.
This means you won’t need to read through too many CVs to find your superstar.
You might be tempted to use bullet points in this section, but resist the urge! Tell a story, show off all the cool things they would be responsible for, and get them excited to apply.
You should be more focused on your company culture and what your mission is, instead of their daily tasks.

About the role

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Are you an excellent planner and organiser? Does overseeing large-scale building and renovation projects excite you? Do you know how to manage budgets and plan resources in a cost-efficient way? Then you might just be the Facilities Manager we’re looking for!

We at [Company Name] are currently hiring for an experienced Facility Manager to join our team and manage the operations of our multiple buildings and facilities. You will ensure our facilities are well-maintained, secure, fully operational, and meet governmental health and safety regulations. You will supervise and liaise with multiple internal and external teams, including maintenance, security, and cleaning.

Are you excited to take the next step in your career and get the opportunity to oversee large scale projects and operations? Then don’t hesitate and apply for this position now!

Du bist ein ausgezeichneter Planer und Organisator? Große Bau- und Modernisierungsprojekte zu koordinieren, begeistert dich? Du weißt wie man Budgets verwaltet und Ressourcen kosteneffizient plant? Dann könntest du genau der Facility Manager sein, den wir suchen!

Wir bei [Name des Unternehmens] suchen derzeit einen erfahrenen Facility Manager (m/w/d), der den Betrieb unserer Gebäude und Anlagen leitet. Du stellst sicher, dass Gebäude und Anlagen gut gewartet, sicher und voll funktionsfähig sind, den staatlichen Gesundheits- und Sicherheitsvorschriften entsprechen und wirtschaftlich sind. Du beaufsichtigst außerdem mehrere interne und externe Teams, einschließlich der Instandhaltungs-, Sicherheits- und Reinigungsteams, und arbeiten mit diesen zusammen.

Wenn auch du den nächsten Karriereschritt machen und große Projekte und Prozesse steuern? Dann bewirb dich jetzt für diese Stelle!

This section is all about your candidate's experience and responsibilities. You should outline very clearly what they should expect from the job role, not from the company itself.
You should use language that speaks to the candidate directly, use of “you”, “we” and “our” are all positives.
Hard skills in this section are important, but don’t overlook the significance of soft skills, like communication and being a team player, these can make a huge difference to the way people work alongside each other and gel professionally.
What do you believe in, and what are your core values?

Facilities Manager Responsibilities

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Remember these are example responsibilities, not all of these will be relevant to your specific job ad. Please edit the text to match your company’s needs.

• Oversee the day-to-day operations of all our organisation’s facilities to ensure everything runs smoothly.
• Plan maintenance, renovation, and construction work wherever and whenever needed.
• Schedule regular health and safety checks in line with government regulations.
• Negotiate contracts with external service providers, including cleaning, security, catering, and construction.
• Manage multiple budgets and ensure cost-efficiency.
• Respond to crises and emergency situations in an adequate and timely manner, including outside working hours if the situation requires (for example, in the event of a break in).
• Stay up to date with the latest developments in facility management and advise higher management on how to operate our business more energy and cost efficiently.

Denken Sie daran, dass es sich hier um Beispiele für Aufgaben handelt, die nicht alle für Ihre spezifische Facility Manager Stellenanzeige relevant sind. Bitte passen Sie den Text an die Bedürfnisse Ihres Unternehmens an.

• Du beaufsichtigst den täglichen Betrieb aller Einrichtungen unserer Organisation, um sicherzustellen, dass alles reibungslos funktioniert.
• Du planst Instandhaltungs-, Renovierungs- und Aufbauarbeiten, wo und wann immer sie erforderlich sind.
• Du koordinierst regelmäßige Gesundheits- und Sicherheitskontrollen in Übereinstimmung mit den gesetzlichen Vorschriften.
• Du handelst Verträge mit externen Dienstleistern aus, z. B. in den Bereichen Reinigung, Sicherheit und Bauwesen.
• Du verwaltest verschiedene Budgets und sorgst für Kosteneffizienz.
• Du reagierst rechtzeitig und angemessen auf Krisen- und Notsituationen, auch außerhalb der Arbeitszeit, wenn es die Situation erfordert (z. B. bei einem Einbruch).
• Du hältst dich über die neuesten Entwicklungen im Facility Management auf dem Laufenden und berätst das höhere Management, wie wir unser Unternehmen energie- und kosteneffizienter bewirtschaften können.

This section is essential to finding the candidate with the skills and qualifications that will help them in their job role.
This should be clear and concise and set boundaries for submissions.
The more information you add to your skills section, the less candidates you’ll have to sift through to find the right one.
This would waste both your time and the potential candidate so avoid being wordy as much as possible. Think about what would be an essential part of this role, and what would the applicant need to be successful in the job?

Facilities Manager Requirements

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Remember these are example requirements, not all of these will be relevant to your specific job ad. Please edit the text to match your company’s needs.

• 5+ years of experience working as a Facility Manager for a large organisation with multiple properties
• Highly structured and organised in your working
• Ability to effectively supervise and delegate tasks to a variety of teams
• Great interpersonal and communication skills
• Experience in managing budgets and improving cost-effectiveness in working
• Capable of working under pressure, for example in emergency or crisis situations
• Determined and swift decision maker

Denken Sie daran, dass es sich hier um Beispielqualifikationen handelt, die nicht alle für Ihre spezifische Stellenanzeige relevant sind. Bitte passen Sie den Text an die Bedürfnisse Ihres Unternehmens an.

• Du kannst ein abgeschlossenes Studium und/oder mindestens 5 Jahre Berufserfahrung als Facility Manager vorweisen, idealerweise in einer großen Organisation mit mehreren Immobilien.
• Du arbeitest äußerst strukturiert und bist hervorragend organisiert.
• Du besitzt die Fähigkeit, verschiedene Teams effektiv zu koordinieren und geeignete Aufgaben an diese zu delegieren.
• Du bringst sehr gute zwischenmenschliche und kommunikative Fähigkeiten mit.
• Du hast Erfahrung in der Verwaltung von Budgets und der Verbesserung der Kosteneffizienz.
• Du bist belastbar und kannst auch unter Druck ruhig und zielführend agieren, z. B. in Notfällen oder Krisensituationen.
• Du bist ein schneller und tatkräftiger Entscheidungsfinder.

Need inspiration?

Your job description will not attract talent all on its own. So when putting together your job post, be sure to show what it's like working at your company not just textually but visually!

Remember, attracting a candidate is just as much about your company culture as the job role itself. Make sure to include points that make you seem desirable too!
Add photos that show off your office space, team events and your team having a great time.
Maybe you could include a video of some team members explaining why they love coming to work, or why they like their role.
Include a grid of attractive perks with some nice illustrations. Maybe you have unlimited holidays, or you have an attractive parental leave cover - show off!
Why not embed your company's Instagram feed to give a IRL overview of the day-to-day.