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Glossary: HR & Recruiting Definitions

What is an Applicant Tracking System (ATS)?

An Applicant Tracking System (ATS) is digital software that assists in the recruiting and hiring process. The main functionality of an ATS is to collect, sort, and filter applicants who submit job applications. Other features of an ATS tool include tracking an applicant through the hiring pipeline and automating tasks.

How do applicant tracking systems work?

Applicant Tracking Systems collect and store applicant resumes candidate information in a database that can be viewed, searched, and sorted on demand. This helps employers and recruiters track the different sources of candidate applications, making it easier to understand which job posting platforms are the most effective. 

Some ATS tools, like JOIN, offer an automatic ranking feature that automatically compares applicants’ resumes to the job description. This helps speed up the process as whoever is in charge of hiring can choose to only review applications identified as a high match. 

Additionally, an ATS can act as a candidate relationship management tool, providing an overview of the entire application journey and automating tasks like candidate communication and interview scheduling.

All of the above should improve things like candidate experience, make sourcing candidates easier and improve employer branding.

How does an ATS improve recruiting and hiring for SMBs? 

ATS platforms are not just for large enterprises posting many job vacancies and managing a high volume of applicants. ATS software is also advantageous to Small and Medium-sized Businesses as it can improve the efficiency of recruiting efforts, making it faster and easier to hire. Here are some of the benefits of using an ATS: 

Streamlines processes

Efficient management of recruiting activities like job postings and screening, as well as being able to schedule emails and interviews, and communicate with candidates.

Improves organisation

All resumes and job applications are collected and kept in one place, improving organisation.

Saves time

The talent pool is narrowed-down faster as qualified candidates get highlighted and unqualified candidates filtered out.

Better evaluation

Tracking applicants provides a clearer picture of your overall process and insights into what areas need improvement.

Seamless onboarding

With all pertinent information already in one place, it is easy to transfer candidate data to an employee profile once hired.

If you would like to learn more about the specifics of JOIN, you can check out our cool features, or you can try posting job ads for free.

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