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Business Systems Administrator Job Description

Are you asking yourself what are the responsibilities of a Business Systems Administrator? Usually sitting within the Business Operations team, Business Systems Administrators are responsible for hardware and software updates, as well as upkeep throughout the entire organisation.

Scroll down for our free Business Systems Administrator job ad template.

What is in a Business Systems Administrators job description?

A Business Systems Administrator is responsible for the hardware and software within your organisation. They also support the onboarding teams with setting up tools and security checks and maintaining hardware around the office. 

Essential parts of a Business Systems Administrator’s job description:

  • Work within the office administration team and be responsible for hardware and software across the organisation. 
  • A degree in systems administration would be best, otherwise relevant work experience within a growing organisation. 
  • Support the onboarding process for new joiners and set up equipment, software and tools.

Business Systems Administrator Job Description Example

  • Be clear in your description. Know the tasks of the role and ideally who the candidate should be.
  • This means you won’t need to read through too many CVs to find your superstar.
  • You might be tempted to use bullet points in this section, but resist the urge! Tell a story, show off all the cool things they would be responsible for, and get them excited to apply.
  • You should be more focused on your company culture and what your mission is, instead of their daily tasks.

About the role




Are you a well-organised individual with experience in Business Systems? Would you enjoy aiding a company to grow successfully? Can you support the HR team in improving onboarding processes for a smooth transition?

If so, we have your next role here at {company_name}! You’ll be responsible for the hardware and software throughout our organisation including laptops and desktops required for our team to work. You’ll also set up and distribute tech including security systems, applications, routers and more.
Du bist eine gut organisierte Persönlichkeit mit Erfahrung im Bereich IT und Systemadministration? Du liebst es, Unternehmen mit einer guten IT-Infrastruktur zum erfolgreichen Wachstum zu verhelfen? Du kannst das HR-Team bei der Verbesserung der Onboarding-Prozesse unterstützen, um neuen Teammitgliedern einen reibungslosen Einstieg zu ermöglichen?

Dann haben wir bei {firma_name} die nächste Herausforderung für dich! Als Systemadministrator (m/w/d) verantwortest du die reibungslose Funktionalität unserer IT-Infrastruktur, einschließlich der Laptops und Desktops, die unser Team für seine Arbeit benötigt. Du richtest Router und andere technische Geräte ein, implementierst Sicherheitsmechanismen und verwaltest unser Sicherheitssystem.
  • This section is all about your candidate's experience and responsibilities. You should outline very clearly what they should expect from the job role, not from the company itself. 
  • You should use language that speaks to the candidate directly, use of “you”, “we” and “our” are all positives. 
  • Hard skills in this section are important, but don’t overlook the significance of soft skills, like communication and being a team player, these can make a huge difference to the way people work alongside each other and gel professionally. 
  • What do you believe in, and what are your core values?

Business Systems Administrator Responsibilities




Remember these are example responsibilities, not all of these will be relevant to your specific job ad. Please edit the text to match your company’s needs.

• Be responsible for, and maintain IT equipment such as; laptops, hardware & software, operating systems, applications, security tools and servers.
• Install and configure software.
• Perform administration tasks such as setting up individual and group admins, security permissions and policies.
• Ensure business system architecture components work together smoothly.
• Respond to hardware issues as they arise.
• Help build, test and maintain servers when needed.
• Maintain internal hardware systems such as laptop and desktop computers, servers, routers, firewalls, printers and phones.
Denken Sie daran, dass es sich hier um beispielhafte Aufgaben für einen Systemadministrator handelt, die nicht alle für Ihre spezifische Stellenanzeige relevant sind. Bitte passen Sie den Text an die Bedürfnisse Ihres Unternehmens an.

• Du übernimmst die Verantwortung für unsere IT-Infrastruktur inklusive Server, Laptops und Betriebssysteme, Software-Anwendungen und Sicherheitstools und hältst sie instand.
• Du installierst und konfigurierst Software.
• Du übernimmst Administrationsaufgaben wie das Einrichten von Einzel- und Gruppenzugriffsrechten, Sicherheitsberechtigungen und Richtlinien.
• Du stellst das reibungslose Zusammenspiel der Komponenten der Systemarchitektur des Unternehmens sicher.
• Du behebst auftretende Hardware-Probleme.
• Du wirkst bei der Einrichtung, Prüfung und Wartung von Servern mit, wenn dies erforderlich ist.
• Du wartest interne Hardwaresysteme wie Laptops und Desktop-Computer, Server, Router, Drucker und Telefonanlage.
  • This section is essential to finding the candidate with the skills and qualifications that will help them in their job role.
  • This should be clear and concise and set boundaries for submissions.
  • The more information you add to your skills section, the less candidates you’ll have to sift through to find the right one.
  • This would waste both your time and the potential candidate so avoid being wordy as much as possible. Think about what would be an essential part of this role, and what would the applicant need to be successful in the job?

Business Systems Administrator Requirements




Remember these are example requirements, not all of these will be relevant to your specific job ad. Please edit the text to match your company’s needs.

• Degree in Computer Systems, Business Administration, or relevant work experience in IT Systems.
• 2+ years of experience working within Business Systems.
• Knowledge of programming languages and operating systems.
• Knowledge of system security and data backup & recovery.
• Some experience in project management would be advantageous.
• Good communication skills with the ability to train new starters.
Denken Sie daran, dass es sich hierbei um Beispielanforderungen handelt, die nicht alle auf Ihre spezifische Stellenanzeige für Systemadministratoren zutreffen. Bitte passen Sie den Text an die Bedürfnisse Ihres Unternehmens an.

• Du bringst einen Hochschulabschluss in Informatik oder Betriebswirtschaft sowie einschlägige Praxiserfahrung im Bereich IT-Systeme mit.
• Du verfügst über mindestens 2 Jahre Erfahrung in der Arbeit mit Business-Systemen.
• Du beherrschst die gängigen Programmiersprachen und Betriebssysteme.
• Du bringst Kenntnisse in den Bereichen Systemsicherheit sowie Datensicherung und -wiederherstellung mit.
• Du besitzt idealerweise Erfahrungen im Bereich Projektmanagement.
• Du zeichnest dich durch gute interpersonelle und kommunikative Fähigkeiten aus und bist in der Lage, neue Mitarbeiter in unsere EDV-Systeme einzuarbeiten.

Need inspiration?

Your job description will not attract talent all on its own. So when putting together your job post, be sure to show what it's like working at your company not just textually but visually!

  • Remember, attracting a candidate is just as much about your company culture as the job role itself. Make sure to include points that make you seem desirable too!
  • Add photos that show off your office space, team events and your team having a great time.
  • Maybe you could include a video of some team members explaining why they love coming to work, or why they like their role.
  • Include a grid of attractive perks with some nice illustrations. Maybe you have unlimited holidays, or you have an attractive parental leave cover - show off!
  • Why not embed your company's Instagram feed to give a IRL overview of the day-to-day.

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