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Legal Secretary Job Description

Do you wonder what a Legal Secretary does? Legal Secretaries provide administrative and office management assistance to lawyers at a firm, ranging from client communications to transcribing meetings.

Scroll down for our free Legal Secretary job ad template!

What is in a Legal Secretary’s job description?

A Legal Secretary (sometimes called Legal Assistant) supports lawyers with the more administrative and clerical tasks associated with their role. This includes screening potential clients, producing basic legal documents, and transcribing meetings.

Essential elements of a Legal Secretary’s job description:

  • Legal Secretaries will work with individuals across the organisation as well as external clients
  • They support individual lawyers and the wider team to help ensure the business runs smoothly and efficiently, which means a high level of organisation and structure is absolutely essential
  • Companies they work for are most commonly law firms, ranging from SMBs to large-scale firms
  • Although not essential it is strongly recommended to not only look for a candidate with an administrative background but someone who has experience working at a legal firm and with handling confidential information

Interview questions available

Also see our Legal Secretary interview questions

Legal Secretary Job Description Example

  • Be clear in your description. Know the tasks of the role and ideally who the candidate should be.
  • This means you won’t need to read through too many CVs to find your superstar.
  • You might be tempted to use bullet points in this section, but resist the urge! Tell a story, show off all the cool things they would be responsible for, and get them excited to apply.
  • You should be more focused on your company culture and what your mission is, instead of their daily tasks.

About the role

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Do you have impeccable administrative skills? Do you seamlessly switch between handling phone calls with clients, scheduling meetings, and transcribing recordings? Do you have the ability to work with confidential and often sensitive information correctly and respectfully? Then you might be the perfect candidate to join us here at {Company_Name}.

We are currently on the lookout for a diligent and driven Legal Secretary. In this role, you will be in charge of a variety of secretarial and administrative tasks to support our team. You will answer the phone, have in-person meetings with clients, and coordinate appointments. Other responsibilities include preparing legal documents and transcribing meeting minutes.

For this position, you need to be friendly and a real people person with a passion for administrative legal work to provide our team with the best possible support. Does that sound like you? Then please don’t hesitate to apply for this position. We look forward to hearing from you!
Du bist eine freundliche Person, die gerne mit Menschen umgeht und eine Leidenschaft für die juristische Verwaltungsarbeit hat? Du verfügst über tadellose administrative Fähigkeiten? Du kannst nahtlos von der Abwicklung von Telefongesprächen mit Kunden über die Planung von Sitzungen bis hin zur Transkription von Aufzeichnungen übergehen? Sorgfalt und Diskretion im Umgang mit vertraulichen und oft sensiblen Informationen sind für dich selbstverständlich? Dann bist du der perfekte Kandidat für uns hier bei {Name des Unternehmens}.

Wir sind derzeit auf der Suche nach einer/einem fleißigen und engagierten Rechtsanwaltsfachangestellten (m/w/d). Als Legal Secretary unterstützt du unsere Rechtsabteilung in allen Verwaltungsangelegenheiten, nimmst Telefongespräche entgegen, koordinierst Termine, bereitest juristische Schriftsätze vor und führst gewissenhaft Protokoll.

Hört sich nach dir an? Dann freuen wir uns darauf, von dir zu hören!
  • This section is all about your candidate's experience and responsibilities. You should outline very clearly what they should expect from the job role, not from the company itself. 
  • You should use language that speaks to the candidate directly, use of “you”, “we” and “our” are all positives. 
  • Hard skills in this section are important, but don’t overlook the significance of soft skills, like communication and being a team player, these can make a huge difference to the way people work alongside each other and gel professionally. 
  • What do you believe in, and what are your core values?

Legal Secretary Responsibilities

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Remember these are example responsibilities, not all of these will be relevant to your specific Legal Secretary job ad. Please edit the text to match your company’s needs.

• Handling phone calls with clients and taking messages.
• Hold in-person screening sessions with potential clients.
• Scheduling appointments and coordinating agendas accordingly.
• Transcribing recordings and meeting minutes with high attention to detail.
• Ability to work with sensitive and confidential information.
• Preparing legal documents or proofreading other peoples’ work.
• Maintaining a structured document filing and sorting system.
Denken Sie daran, dass es sich hier um beispielhafte Aufgaben handelt, von denen nicht alle für Ihre spezifische Stellenanzeige relevant sein werden. Bitte passen Sie den Wortlaut an die Bedürfnisse Ihres Unternehmens an.

• Du führst Telefongespräche mit Kunden und nimmst Nachrichten entgegen.
• Du führst persönliche Erstgespräche mit potenziellen Kunden.
• Du planst Termine und koordinierst die Tagesordnungen entsprechend.
• Du erstellst Transkriptionen von Aufzeichnungen und Sitzungsprotokollen mit viel Liebe zum Detail.
• Du bereitest juristische Dokumente vor oder liest die Arbeit der Kollegen Korrektur.
• Du führst und verwaltest unser gut strukturiertes System zur Ablage und Sortierung von Dokumenten.
  • This section is essential to finding the candidate with the skills and qualifications that will help them in their job role.
  • This should be clear and concise and set boundaries for submissions.
  • The more information you add to your skills section, the less candidates you’ll have to sift through to find the right one.
  • This would waste both your time and the potential candidate so avoid being wordy as much as possible. Think about what would be an essential part of this role, and what would the applicant need to be successful in the job?

Legal Secretary Requirements

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Remember these are example requirements, not all of these will be relevant to your specific Legal Secretary job ad. Please edit the text to match your company’s needs.

• 2-3 years experience as a legal secretary or a similar role.
• Solid understanding of legal terminology and documentation.
• Strong verbal and written communication skills.
• Skilful at handling multiple tasks and meeting deadlines.
• You are meticulous in your work and always pay strong attention to detail.
• Proficiency with Microsoft Office suite and a high typing speed of at least 45 wpm.
Denken Sie daran, dass es sich hierbei um Beispielanforderungen handelt, die nicht alle auf Ihre spezifische Stellenanzeige anwendbar sein werden. Bitte passen Sie die Anforderungen an die Bedürfnisse Ihres Unternehmens an.

• Du bringst 2-3 Jahre Erfahrung als Rechtsanwaltsfachangestellter oder aus einer ähnlichen Funktion mit.
• Du verfügst über solide Kenntnisse der Rechtsterminologie und der Dokumentation.
• Du verfügst über die nötige Diskretion, um mit sensiblen und vertraulichen Informationen zu arbeiten.
• Du besitzt ausgezeichnete mündliche und schriftliche Kommunikationsfähigkeiten.
• Du bist in der Lage, mehrere Aufgaben gleichzeitig zu erledigen und Fristen einzuhalten.
• Du arbeitest akribisch und achtest stets auf Details.
• Du beherrschst die Microsoft Office Suite wie kein zweiter und überzeugst mit einer hohen Schreibgeschwindigkeit.

Need inspiration?

Your job description will not attract talent all on its own. So when putting together your job post, be sure to show what it's like working at your company not just textually but visually!

  • Remember, attracting a candidate is just as much about your company culture as the job role itself. Make sure to include points that make you seem desirable too!
  • Add photos that show off your office space, team events and your team having a great time.
  • Maybe you could include a video of some team members explaining why they love coming to work, or why they like their role.
  • Include a grid of attractive perks with some nice illustrations. Maybe you have unlimited holidays, or you have an attractive parental leave cover - show off!
  • Why not embed your company's Instagram feed to give a IRL overview of the day-to-day.

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