A Virtual Administrative Assistant is a valuable role that helps to streamline a team’s motivation and productivity by completing administrative tasks and organising files and data. The role will primarily focus on tasks such as creating, maintaining and filing invoices and payslips. They’ll also play a huge part in ensuring all data is correctly entered and organised, as well as passing information and files between teams. So, it’s important you get a Virtual Assistant’s interview questions right!
When hiring a Virtual Assistant, these are the best skills to look for:
- Great attention to detail and proofreading abilities.
- Excellent written and verbal communication.
- Fluency with Microsoft Office and similar office software.
- Independent working ability.
- Highly skilled in data entry and file organisation.
- Experience with handling confidential information.
If your Virtual Assistant will be assisting the payroll, accounting or HR department, it is also worth checking if they have knowledge of working with similar types of data.
Interviewing a Virtual Assistant
A Virtual Assistant benefits the whole business from being swamped with administrative duties, saves you time from sorting through countless files and folders and boosts productivity by streamlining communication. Because these benefits have such a fantastic impact, it’s extra important that when you hire a Virtual Assistant you ask the right interview questions.
So, to help you ensure you’re hiring the best possible talent for your team, we’ve put together this example list of job interview questions for a Virtual Assistant. It’s best to ask these questions in the early stages of the interview process, to gauge whether they’re the right fit as quickly as possible.
How to open the job interview
Understandably, in the early interview stages, a candidate can be quite nervous. This means that it is a good idea to ease them into the interview to ensure you’re getting a proper overview of their personality and experience. The best way to do this is to begin with some positive and ‘fun’ opening questions.
You don’t have to spend too long on this section of the interview, but one or two questions will make a huge difference!