Office Administrators are a vital role in any company. They specialise in taking on the administrative tasks for a team which includes scheduling, data entry and file management, therefore streamlining processes for the rest of the team.
When looking for the perfect candidate, these should be the skills you’re searching for:
- Computer literate (preferably with experience in Microsoft Office or other programs your company uses.)
- A high level of communication skills, both written and verbal.
- Impeccable time management and organisation skills.
- Experience with an office management system is preferable.
An Office Administrator will work closely with multiple different departments, meaning their multitasking and people skills will be a priority, too.
Interviewing an Office Administrator
Having an expert set of eyes working on your administrative tasks will ensure your team doesn’t end up with a backlog of files to search through and organise, meaning more time to meet their goals! These example Office Administrator job interview questions will help you pick a candidate who’s up for the role.
It’s worth noting that these questions are designed to be used early in the interview process and help you get to know the candidate better, so they may not be as well suited to second or third meetings.
How to open the job interview
In the initial stages of their interview process, it’s natural for the candidate to be a little nervous. Therefore, it’s a good idea to provide them with a few warm-up questions to help make sure that you’re getting to know their personality properly. Open-ended and positive themed questions work best here, as they encourage a conversation to build up.
This section of the interview only needs to contain a couple of questions but will make a lot of difference when it comes to the more serious questions.