Administrative Coordinator – US Expansion (m/f/d)

Your mission

Are you a detail-oriented organizational pro looking to make an impact in a fast-paced Scale-Up?

We are seeking an Administrative Coordinator - US Expansion (m/f/d)who is proactive, solution-oriented, and communicative. If you excel at managing a variety of administrative tasks, supporting management, and coordinating internal communications, then this is the perfect opportunity for you!

• Process & Document Management: Support the development, implementation, and communication of business processes, ensuring they align with company goals and legal standards. Create, review, and revise documents (emails, reports, proposals, presentations) to ensure accuracy and professionalism.
• Employee Support & Communication: Act as the first point of contact for employee inquiries regarding policies, benefits, accounting, and more. Ensure smooth communication between executives, managers, staff, and external partners.
• Event & Training Coordination: Organize company events, from meetings to large conferences, and coordinate subcontractor training programs, including logistics, materials, and feedback.
• Executive & Legal Support: Provide calendar management, travel arrangements, and legal support, maintaining confidentiality and discretion with sensitive documents.
• Recruitment & Onboarding: Oversee the recruitment process, from creating job postings and screening applications to coordinating interviews and onboarding new employees.
• System & Payroll Management: Maintain and update HR and payroll systems, ensuring compliance with data protection regulations and assisting with payroll clarification in collaboration with the People & Culture and accounting teams.

Your skillset

• Organizational Excellence: You possess strong organizational skills and excel at multitasking.
• Admin Expertise: You have experience in administration and are skilled at supporting executives and teams with various administrative needs.
• Detail-Driven Precision: You work with precision, stay organized under pressure, and can handle multiple tasks simultaneously.
• Discreet & Trustworthy: You demonstrate a high level of discretion and integrity when dealing with sensitive information.
• Proactive Problem Solver: You are communicative, team-oriented, and take initiative to find solutions.

• Tech-Savvy Professional: You have experience with HR and accounting systems and a solid understanding of their use.

  Your winning deal

• Your Benefits: We believe great work deserves great benefits. Enjoy a generous number of paid time off (PTO) days to recharge and unwind, plus a company contribution to your 401(k) plan to help secure your future.
• Your Footprint: A role in a profitable company where you have the freedom and trust to shape its future while working with us on the "future of work."
• Our Values: We pride ourselves on an open, authentic culture and a strong, dynamic, and humorous team that looks forward to making bold decisions and exploring new paths together to drive sustainable success.

• Your Opportunity: From day one, you will have the chance to take on responsibility, drive innovation, and grow both the company and yourself alongside a team of experts.

  yoummday is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other legally protected status.