Office Manager

We’re looking for a highly organized, thoughtful, and clear-headed Office Manager to lead day-to-day office operations at AACIPL’s Mumbai headquarters. With a staff of over 30 employees and a variety of facility-related needs, this role requires someone who thrives in managing people, processes, and practical challenges with clarity and discipline.

Key Responsibilities

Employee & HR Administration

Manage employee documentation: health insurance, leave tracking, PF, pension, and related records

• Ensure smooth coordination with HR for new joiners, exits, and compliance tasks
• Maintain accurate files and follow-up systems for all people-related processes

Facility & Operations Oversight

Oversee all office infrastructure and maintenance (furniture, ACs, lighting, electrical, plumbing, etc.)

• Manage petty cash and office expenses responsibly
• Track and manage office assets including laptops, printers, keyboards, etc.
• Ensure cleanliness and upkeep of the office through active management of the cleaning team

Team & Staff Management

Directly manage all junior/support staff: cleaners, drivers, helpers, etc.

• Ensure timely scheduling, clear responsibilities, and professional conduct among junior staff
• Address interpersonal or behavioral issues with maturity, fairness, and clear communication

General Administration

• Maintain order and discipline in the workplace through proactive systems and follow-up
• Handle ad-hoc tasks related to facilities, vendors, courier dispatches, service calls, etc.

What We’re Looking For

Highly organized individual with strong attention to detail and process

• Clear thinker who can prioritize tasks, manage time efficiently, and stay calm under pressure
• Strong interpersonal skills – ability to deal with staff from various backgrounds professionally and empathetically
• Familiarity with administrative tasks, vendor coordination, and HR basics
• Comfort with Microsoft Excel, Word, and document handling

Preferred Qualifications

• 3+ years’ experience in office administration, facility management, or HR support roles
• Fluency in English, Hindi, and Marathi preferred

In-Person Working Hours

• Monday to Friday – 10:00 AM to 6:00 PM
• Saturday – 10:00 AM to 2:00 PM

At AACIPL, we believe in taking care of our team. As Office Manager, you’ll enjoy:

Competitive Salary – aligned with your experience and responsibilities

• Annual Bonuses – rewards for going above and beyond
• Comprehensive Health Insurance – full medical coverage for you and your family
• Employee Provident Fund (EPF) – secure retirement savings with employer contribution
• Professional Growth – work in a structured, team-oriented environment with growth opportunities
• Stability & Respect – be part of a 40+ year legacy organization with a strong reputation in the chemical industry

Location: In-person, Wadala Office, Mumbai

Salary: ₹30,000 – ₹35,000 per month + Bonuses