Office Assistant (80-100%)

The Botnar Institute of Immune Engineering (BIIE) is a new interdisciplinary research
institute dedicated to innovation in immune engineering. Founded in 2024 through a generous endowment from Fondation Botnar, the BIIE supports scientists in taking on
some of the world's most challenging problems in immunology and global health. The
institute unites experts across immunology, biomedicine, bioengineering, and related fields, creating a unique multidisciplinary environment with a mission to make a lasting impact and to train future leaders in immune engineering.

We are seeking a dynamic and service-oriented Office Assistant to provide
comprehensive administrative support and serve as the welcoming face of BIIE. In this
role, you will be the first point of contact for visitors and inquiries while ensuring smooth daily operations across our institute. You will manage everything from front office duties to facility coordination, supporting both our scientific staff and administrative leadership with professional excellence. Working closely with our Director of Admin Operations, Director of Research Operations, and Executive Assistant, you will help maintain an efficient, welcoming, and well-organized environment that enables our researchers to focus on groundbreaking discoveries in immune engineering. This is an exciting opportunity to be at the heart of a world-class research institute, contributing directly to its success through exceptional administrative support and hospitality.

Front Office & Communication

• Greet visitors and manage general inquiries, representing our institute in a
  professional manner
• Monitor and route general inquiries (main phone line, info email)
• Taking care of the post (in-out letters and invoices) scan and upload to the drive

Administrative Support & Operations

• Provide administrative support to Director of Admin Operations & Director of Research Operations
• Support the Executive Assistant
• Manage room bookings for BIIE staff
• Coordinate procurement of office supplies and furniture

HR & Employee Support

• Support the HR Manager with the full employee lifecycle

Event & Meeting Support

• Support internal meetings and activities, team events, and institute gatherings
• Order and deliver food and beverages for leadership meetings

Facility Coordination

• Maintain office equipment (coffee machine, dishwasher, etc.)
• Ensure adequate inventory of office consumables and supplies

Essential Requirements

• Fluent in German and English - Non-negotiable for international research
  environment
• Commercial apprenticeship or similar education
• Strong written and verbal communication skills
• Hospitality-oriented mindset with strong attention to detail

Highly Preferred

• Proven experience in office management/administrative role, preferably in
  research/academic environment
• Familiarity with Swiss administrative processes
  Strong organizational, multitasking, and problem-solving abilities

Joining BIIE as an Office Assistant offers a unique opportunity to have a meaningful
impact on a growing institute at the forefront of biomedical innovation. You will be a vital support to groundbreaking research in immune engineering, directly enabling
scientists to focus on discoveries that could transform healthcare and save lives.

If you are an experienced administrative professional with a passion for supporting
science and innovation, we encourage you to apply and join us in creating a welcoming, efficient environment at BIIE. Together, we will empower researchers to push the boundaries of immune engineering and make a real difference in the world.