Volunteer Office Manager (w) for IARPO

Position: Volunteer Office Manager (w)

Location: Remote (with the possibility of in-person meetings or events). Person should be in Switzerland and have B, C or CH residence permit.

Duration: 12 months with the possibility of extension

Hours: 20 hours a week or more as needed

Salary: This is a volunteer position, and as such, no monetary compensation will be provided.

Key Responsibilities:

1. Office Administration:

• Oversee and manage the day-to-day operations of the virtual office.
• Organize, schedule, and facilitate virtual meetings and webinars using online tools like Zoom, Microsoft Teams, etc.
• Maintain an organized system of digital files, documents, and correspondence.

1. Communication:

• Serve as the primary point of contact for all internal communication.
• Liaise with stakeholders, volunteers, and members of the organization, ensuring smooth and efficient communication.

1. Resource Management:

• Track, manage, and procure office resources, including digital tools, subscriptions, and any other materials needed for the organization.
• Coordinate and manage onboarding of new volunteers, providing them with the necessary training and resources.

1. Event Coordination:

• Assist in the planning, organization, and execution of virtual and in-person events.
• Manage event logistics, including registrations, attendee communication, and post-event feedback collection.

1. Reporting:

• Prepare monthly reports on office activities, challenges faced, and recommendations for improvement.
• Assist the leadership team with data collection and reporting as needed.

• Previous experience in office management or administrative roles.
• Proficient in digital tools such as Google Tools, Microsoft Office, Zoom, etc.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently with minimal supervision.
• A passion for the mission and vision of IARPO.

What We Offer:

• An opportunity to make a meaningful difference in the realm of online platforms and their ethical operation.
• A chance to be part of a passionate and dedicated team of professionals.
• Experience in the NGO sector, with opportunities for networking and professional development.
• Certificate of appreciation and recognition upon successful completion of the role.

Interested candidates are invited to submit their resume along with a cover letter detailing their relevant experience and motivation for joining IARPO

Note: This is a volunteer position, and as such, no monetary compensation such as Salary or similar will be provided. You will receive transportation ticket for Zone 110 Zürich and mobile phone costs CHF 25.- per Month. If you are involved in IARPO projects with paid part time positions this will be negotiated.