Administrative Assistant

Location: Vienna
About us: We were recently rewarded to be the most interesting Austrian scale-up, after successfully closing our $10m A- round
Values: Forward-thinking, open-minded, ambitious, responsible
Languages: fluent in English and German
Role type: Part-time (10h/week)

Helu empowers business leaders to take the right strategic decisions via modern financial management

Our mission is to help companies plan, forecast and analyze all their data in one place.

Our headquarters are based in Vienna, Austria. We’re a team of experienced, international professionals who are looking for talented, ambitious and experienced people who want to build a great company with us.

Helu is founded by a successful serial-entrepreneur and backed by numerous unicorn founders and renowned investors ( Wefox, Atlantic Labs, CommerzVentures)

Job description

You are a smart, highly organized student or someone at the beginning of your career who enjoys administrative and organizational tasks. You’re passionate about structure and support, and excited to help build a strong internal culture as you grow professionally.

In this role, you’ll support our team with day-to-day admin tasks, assist with HR processes, help organize internal events, and contribute to reporting and documentation. You’ll be a reliable point of support for organizational needs.

You’ll work closely with a friendly, supportive team that values openness, teamwork, and growth. Our culture is all about learning together, helping each other, and building something meaningful as a team. You’ll be part of a positive environment where every contribution matters.

Main responsibilities

• Organization of team building events and internal activities
• Support with HR administrative tasks (e.g., documentation, onboarding, recruitment support)
• Basic support for preparatory bookkeeping
• Travel planning and arrangements
• Office organization (supplies, orders, facilities coordination)
• Helping with preparation of documents, reports
• Supporting internal communication across teams
• Maintaining employee records and organizing digital filing systems

Skills

• Very strong organizational and time management skills
• Proactive, self-driven attitude
• Detail-oriented and structured way of working
• Ability to manage multiple tasks simultaneously
• Experience with MS Office (Word, Excel) and Google Suite
• Quick learner with willingness to work with HR system (Personio)
• Event planning and coordination skills

Experience

Ideally 1–2 years of experience in administration, office management, HR support, or similar roles

What We Offer:

• A beautiful office located in a great neighborhood
• Free snacks, fresh fruit, and hot drinks available in the office
• Company-sponsored team lunch every Thursday
• Learning & Development budget to support your professional growth
• Public transportation pass provided