Office Manager

We’re looking for an Office Manager who is organized, proactive, and ready to make an impact in our vibrant, fast-paced office! If you're someone who loves keeping things running smoothly, helping the team stay organized, and making the office a great place to work, this is the role for you. You’ll be a key player in ensuring the office operates efficiently while supporting both our team and management. You’ll report directly to the Head of the department and have a significant influence on the daily flow of the office.

Your Role:

Be the Face of the Office: From greeting visitors to answering calls and inquiries, you'll make sure everyone feels welcome and supported right from the start.

Keep Things Moving: You’ll manage deliveries and pick-ups, ensuring that everything is where it needs to be on time.

Organize & Maintain: You'll ensure the office stays clean, organized, and functional – from common areas to meeting rooms – so everything runs seamlessly.

Prepare for Success: Setting up meeting rooms and making sure all materials are ready for key meetings (board meetings, shareholder meetings, etc.) will be part of your regular flow.

Stock & Supply: You’ll monitor and replenish office supplies and keep the kitchen stocked, making sure everyone’s got what they need throughout the day.

Secure the Space: Oversee office security, access control, and work closely with IT to resolve any tech issues.

Vendor Management: You’ll be the point of contact for vendors and service providers, managing contracts, negotiating pricing, and ensuring the office gets the best service possible.

Manage Corporate Travel: You’ll create and implement the company’s travel policy, manage all travel logistics (flights, accommodation, transportation), and ensure all visa requirements are met. You’ll also monitor compliance with the policy, manage budgets, and optimize cost and time efficiency.

Support Your Team: You’ll be a go-to for general office tasks, helping staff and management with everything from scheduling to organizing.

Assist Management: From keeping the executive calendar up to date to preparing expense reports, your support will keep our leadership team on track and efficient.

Drive a Positive Culture: Help keep the workplace engaged and energized by supporting employee initiatives, promoting our company culture, and organizing fun office events.

The type of tasks and responsibilities may be expanded according to the company's needs.

Why This Role Matters:

This is more than just an administrative position – it's a chance to be a driving force in shaping the office’s culture and operations. You'll have the freedom to make the office your own, all while supporting a team that’s committed to collaboration, creativity, and efficiency. If you're excited to bring your organizational skills and positive energy to a team that values innovation and growth, we want to hear from you!

• High-level training (CFGS Secretary/Administrative or equivalent).
• Minimum of 3 years of experience in office administration and management support.
• At least 3 years of experience organizing corporate travel.

• Languages: Native Spanish, and intermediate English (B2 level).

  SOFT SKILLS

• Organizational Skills: Prioritizing tasks and managing multiple responsibilities.
• Communication: Clear and effective verbal and written interactions.
• Problem-Solving: Proactive in addressing and resolving challenges.
• Time Management: Meeting deadlines without compromising quality.
• Team Collaboration: Fostering a cooperative office environment.
• Adaptability: Adjusting quickly to changing priorities.
• Attention to Detail: Ensuring accuracy in all tasks.
• Confidentiality: Handling sensitive information with discretion.
• Leadership: Motivating and guiding office staff effectively.

Our PERKS that will inspire you to succeed

• Tax-saving options through flexible salary distribution (“retribución flexible”).
• Annual training budget.
• English lessons to improve language skills.
• Regular teambuilding activities to enhance collaboration and engagement.
• Flexible IN/OUT time
• Free Friday afternoons for better work-life balance.
• Weekly afterwork events to relax and socialize with colleagues.
• Spacious, recently refurbished office with plenty of natural light.
• Complimentary coffee, snacks, and fresh fruit available throughout the day.

If you're ready to make an impact and grow with us, we want to hear from you!

The fonYou team😊