Business Assistant

We are looking for a highly organized, resourceful, and proactive Business Assistant to the CEO who thrives in a dynamic, fast-paced environment. This role is a key administrative partner to our CEO and will be instrumental in ensuring their time is well-managed, tasks are executed efficiently, and priorities are aligned with the broader goals of the business. While this position will formally report to the Head of People, it is fully dedicated to supporting the CEO with all aspects of their day-to-day operations.

If you're a sharp communicator with exceptional organizational skills and a knack for anticipating needs before they arise, we’d love to hear from you!

HOW WE WORK

We are a remote-first, tight-knit team that values autonomy, agility, and accountability. Here’s how we collaborate:

✅ We move quickly and iterate often—momentum matters.

✅ We lean into ownership and embrace ambiguity with a problem-solving mindset.

✅ We communicate openly and directly, with empathy and integrity.

✅ We respect each other's time and trust each other to get things done.

WHO YOU ARE

• You’re a systems thinker who naturally brings order to chaos.
• You’re diplomatic, professional, and represent leaders well in writing and in meetings.
• You have strong business acumen and can handle confidential information with discretion.
• You love the satisfaction of checking things off your list—and making someone else’s day easier.
• You're fluent in English, both written and spoken, and know how to communicate succinctly and effectively.

📅 Manage the CEO’s calendar – Schedule and confirm internal and external meetings, guard focus time, and resolve conflicts.

📞 Coordinate Sales Activities – Act as a liaison for sales calls, pipeline tasks, and follow-ups (currently led by the CEO).

📂 Handle Client Agreements – Draft, populate, and send service agreements for signature using templates.

🗣 Communicate on Behalf of the CEO – Respond to emails, messages, and requests with professionalism and clarity.

✅ Keep the CEO Accountable – Track task updates, follow up on outstanding action items, and proactively help manage their to-do list.

📎 Provide Administrative Support – Own all admin-related tasks for the CEO, from travel logistics to documentation and everything in-between.

🔁 Collaborate with the Head of People and COO – Ensure priorities are aligned and support systems are in place to help the CEO stay focused.

✅ 2+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (startup experience is a bonus!).

✅ Excellent written and verbal communication skills in English.

✅ CT or EST working hours (hard requirement).

✅ Strong organizational and time-management abilities—you're the type who never misses a detail.

✅ High level of discretion, professionalism, and integrity.

✅ Comfortable using Google Workspace (Docs, Sheets, Calendar), Slack, and project management tools like ClickUp

✅ Proactive mindset—you anticipate needs before they're spoken.

✅ Ability to prioritize and multitask under pressure.

💲 Competitive USD Compensation

🌍 100% Remote Work

📈 Exposure to C-Level Strategy – Learn the inner workings of a growing consultancy.

🧠 Autonomy & Growth – Take ownership of your work and grow alongside the business.

🤝 Collaborative Culture – Work directly with leadership and cross-functional teams.

🗓️ Variety in Your Day – No two days will look exactly the same.

If you’re a sharp, highly organized individual who thrives on keeping things running smoothly behind the scenes, this role is your chance to be a critical part of a growing startup’s leadership support team. Apply now and help our CEO stay focused, efficient, and ready to lead 🚀

This is a highly competitive role - kudos if you can find creative ways to reach out to our Talent team.