German speaking Executive Assistant

About DESKSPACE:
We specialize in ergonomic furniture such as height-adjustable desks and chairs, selling through major online platforms like Amazon and our own Shopify webshop, with a focus on the German market. You can learn more about us on our website.

Role Overview:

We are looking for a proactive and highly organized Executive Assistant to support our leadership team. This is a key role in ensuring the smooth day-to-day operations of the business, with responsibilities ranging from managing schedules to assisting in back-office functions. The ideal candidate is young, tech-savvy, and enthusiastic about AI, with strong organizational skills and a "can-do" attitude.

Potential Responsibilities Include:

• AI-Driven Optimization: Support the integration of AI tools into day-to-day processes for smoother workflow.
• Administrative Support: Manage executive schedules, appointments, and communications efficiently.
• Back Office Management: Handle administrative tasks, document management, and data entry.
• Customer Communication: Provide fast, clear responses to internal and external inquiries.
• Meeting Coordination: Organize team meetings and ensure accurate note-taking and follow-up on action items.
• Project Support: Assist in special projects as needed, ensuring deadlines are met.
• Continuous Improvement: Identify opportunities for optimizing internal processes and tools.

Who We’re Looking For:
We’re open to candidates from all backgrounds and are looking for a proactive Executive Assistant who is fluent in German, tech-savvy, and highly organized.

• Language: Native or fluent German speaker (English proficiency as well)
• Personality: Ambitious, highly supportive, and quick-thinking with a proactive attitude.
• Organization: Excellent organizational skills and attention to detail.
• Tech-Savvy: Passion for AI and its practical applications in office management.
• Experience: Previous experience in an executive assistant or back-office role is highly preferred.
• Availability: Must be able to respond quickly and efficiently to tasks.
• Ambition: A desire to grow within the company and take on increasing responsibility.

What We Offer:

• A flexible, 100% remote work environment
• Opportunities to grow and develop your career within a fast-growing company
• A supportive team environment where your contributions will make a real impact

To apply, please send your application directly to Hira.rubab (at) deskspace de. Use the subject line “EA deutsch speaking” and include your cover letter, hourly rate expectation, and CV.

We look forward to meeting you!

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