Business Administrator / Finance & Adminstrative Assistant

ABOUT CBRE DATA CENTER SOLUTIONS

CBRE Data Center Solutions (DCS) is a part of the CBRE Group with over 130.000 employees worldwide and delivers fully integrated real estate, facilities and technology solutions for Data Center owners, occupiers and investors across the globe. As a dedicated business line within CBRE, DCS is dedicated to solving complex challenges within every stage of the real estate / facility lifecycle.

We provide our employees the best conditions to develop professionally and personally and to realise their full potential in the course of their career.

Join us now in Brussels (Belgium) and bring your unique talent and skills to our Team.

YOUR RESPONSIBILITIES

As a Business Administrator, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the site job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

Key Tasks

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction
• Understand the scope of the contract and make sure that all work is carried out accordingly
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs
• Deliver monthly reporting support on Contract and Business Unit Reviews
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques
• Impact own team and other teams whose work activities are closely related
• Suggest improvements to existing processes and solutions to improve the efficiency of the

YOUR PROFILE

• High School Diploma or equivalent with initial working experience in a similar role
• A comprehensive understanding of a range of responsibilities (finance, administration, customer relation, sourcing, etc.)
• High level of service orientation
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc
• Organizational skills with an advanced inquisitive mindset
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups

OUR BENEFITS

• Future-proof job opportunity with a true development guarantee at the world´s largest supplier for fully integrated Data Center services
• International working environment with inspiring cross-border career opportunities
• TOP trainings with internationally recognized state-of-the-art certifications
• Attractive salaries with an annually salary increases + and many other benefits
• Creative working culture with challenging responsibilities and a high level of autonomy
• DIVERSITY, OCCUPATIONAL SAFETY and WORK-LIFE BALANCE are practiced values!

Do you need more good reasons? Please take a look at our recent won awards:

• TOP Company 2025 (fourth time in a row among Germany´s TOP 5% Employers)
• Best Data Centre Operator 2025 (Data Centre World Awards)
• Commitment to Diversity and Talent Development Award 2025 (Datacloud Global Awards)
• Outstanding Contribution to Skills and Training Award 2025 (DCS Awards)
• Best Company for Career Growth 2024 (Wallstreet Journal)
• Best Places to Work 2024 (Globe St´s)
• Best Workplace for Wellbeing (Top 100 on Indeed)
• Outstanding Contribution to the Data Centre Industry 2024

HAVE WE AROUSED YOUR INTEREST?

If yes, please submit your CV (no cover letter needed) incl. your availability and salary expectations via our application system.

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.