Facilities Coordinator

At Catawiki, every day brings the extraordinary! Whether it’s , a , or , we encounter exceptional objects every day.

We're a one-of-a-kind marketplace for buying and selling special objects! Each week we offer over 75,000 unique items in auction, carefully curated by our passionate in-house experts.

Having sold over 20 million unique objects to date, we’re on a mission to become the world’s most popular destination for special objects. As a growing, diverse and sustainable scale-up, we proudly live by our core values:

• Taking ownership and driving impact
• Being open to change and feedback
• Being passionate about our mission and our customers.

If these values resonate with you, we’d love to explore how you can join us on this exciting journey!

About the role

We are looking for a Facilities Coordinator to join our beautiful and centrally located office in Amsterdam. This is a diverse and hands-on role that balances both physical and administrative responsibilities. From ensuring a smooth front desk experience to supporting the Facilities team with data-driven tasks, reporting, and process improvement - you’ll play a vital role in keeping our office running smoothly and efficiently.

You’ll be a key presence at reception, providing a warm welcome to employees and guests, while also assisting with internal requests, supplier coordination, and daily operational tasks.

What you’ll do

• Be the first point of contact at reception, providing a welcoming experience for employees, visitors, and guests.
• Support the day-to-day operations of the office, working closely with the Facilities team.
• Handle and manage JIRA tickets, Slack requests, and general office service queries.
• Support with facilities data reporting and help identify ways to automate and improve existing processes whilst delivering impact.
• Coordinate and communicate with suppliers for maintenance and repair tasks.
• Oversee health and safety in the office and support emergency response protocols and evacuations.
• Perform daily opening and closing checks for the building and reception area.
• Assist with both hands-on tasks and administrative preparation for events, including lunches, drinks, dinners, parties, and category team visits.
• Replenish kitchen consumables, manage food and beverages, and help maintain coffee machines.
• Manage stock levels of office supplies and maintain facilities inventories.
• Maintain communal areas as needed, including general housekeeping where required.
• Support the Manager of Facilities with small-scale projects and maintenance tasks.
• Support Wellbeing and Community teams within the business to help drive impact in office engagement and employee experience

What you’ll bring

You will be the friendly face of our workspace, curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset, you’ll help create a welcoming, safe, and productive environment. In addition, you bring:

• 2-3 years of experience in a facilities-related role or a similar hospitality-based position
• A high level of responsibility, a sense of purpose, and the ability to communicate with stakeholders at all levels of the organisation
• Excellent organisational skills, with the ability to plan and prioritise your workload effectively, and a clinical eye for detail
• The ability to work autonomously and stay resilient under pressure
• A proactive mindset with a desire to improve processes and take initiative
• Determination to deliver results and the ability to prioritise in dynamic situations
• Excellent verbal and written communication skills in English
• Availability to be physically present in the office 5 days a week; this is a hands-on role
• Proficiency in Google Sheets and Mac software
• Emergency response or first aid certification is a plus

Where you’ll be

This role will be based in the Amsterdam office.

Why You'll Love Working with Us

• Create a Visible Impact by working at scale in a global organisation that serves millions of customers across 80+ categories. In our flat structure, every role has a broad scope that directly impacts both our customers and the business.
• Learn and Grow with Us through our Learning & Development initiatives, which include clear development plans and mentorship programmes designed to support your career progression.
• A Culture of Connection defines us. We’re a passionate, diverse and collaborative team of 800+ Catawikains and 60+ nationalities, all coming together to build a one-of-a-kind marketplace. We foster an inclusive and queer-friendly work environment, committed to making every Catawikian feel welcomed and empowered. Whatever your story, we encourage you to bring your unique perspective to our team.
• Celebrate Life’s Moments with us at Catawiki. When you join us, you’ll receive a €100 Catavoucher, and on each birthday, you'll get a €50 Catavoucher to celebrate. Enjoy an extra day off each year to "Pursue Your Passion". We also recognise significant work anniversaries (3, 5, 8, 10 years) with additional time off, plus extra leave for life’s big moments like marriage, engagements, or moving house.

Please note that benefits can vary by location. For specific information regarding what’s available in your country, please consult your recruiter.

Our Offices and Way of Working

Our vibrant offices in Amsterdam, Paris and Lisbon are designed to inspire and connect. Most Catawikians are within commuting distance of one of our offices and enjoy the flexibility of a hybrid work model. This means we typically ask you to be in the office 2 out of 5 days, roughly 40% of your working time, to collaborate and connect with your colleagues. Of course, if the job description specifies that the role is 100% remote—such as for certain expert or sales positions—then that arrangement will apply.

Interested?

Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to .

If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.