Executive Coordinator

Executive Coordinator

Remote – Lebanon
Full-time | Employee

About Azurreo

Azurreo is a global outsourcing leader in telecommunications and IT, delivering over 250 projects across 25+ countries for more than 15 years. We provide end-to-end solutions, from strategy to operational support, while fostering a collaborative, innovative, and remote-first work culture.

Job Overview

We are seeking a highly organized and proactive Executive Coordinator to provide direct support to the company’s management team. This role combines administrative, financial, and operational coordination and plays a key role in ensuring smooth daily operations across departments and clients.

The ideal candidate is detail-oriented, structured, and business-minded, with strong communication skills and the ability to manage multiple priorities in a fast-paced, multicultural environment. This is a long-term, strategic position offering exposure to international operations and senior leadership.

Executive Support & Coordination

• Manage the manager’s calendar, appointments, and meetings; ensure timely preparation and follow-up.
• Track and report progress on ongoing tasks and projects using structured tools and summaries.
• Coordinate communication between internal teams, ensuring clear, concise, and actionable information flow.

Financial & Administrative Oversight

• Prepare and issue client invoices; monitor payments and follow up on outstanding balances.
• Maintain expense records, budget tracking sheets, and financial dashboards.
• Support financial planning, reporting, and internal audit preparation.
• Handle administrative tasks such as document organization, contract filing, and correspondence.

Operational & Client Interface

• Communicate professionally with clients, service providers, and partners.
• Support cross-department coordination (sales, projects, finance) and assist with commercial documentation.
• Organize travel arrangements, including flights, hotels, and itineraries for management and team members.

Continuous Improvement & Ownership

• Anticipate needs, propose workflow improvements, and take ownership of assigned tasks.
• Ensure accuracy and consistency in all deliverables — written, financial, or operational.
• Demonstrate openness to feedback and apply it constructively to improve performance.

Required Qualifications

• Bachelor’s degree in Administration, Finance, Management, or a related field.
• 2–5 years of professional experience in coordination, administrative, or operational roles.
• Excellent communication and interpersonal skills.
• Strong organizational skills, attention to detail, and accountability.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and cloud-based collaboration tools.
• Based in Lebanon, with a reliable remote work setup and flexibility across time zones.

Preferred Attributes

• Ability to manage multiple priorities accurately and efficiently.
• Proactive, curious, and business-minded — understanding the “why” behind tasks.
• Professional maturity in handling feedback and improving performance.
• Commitment to long-term collaboration and growth within the company.

What We Offer

• 100% remote work within Lebanon.
• Clear career growth opportunities.
• Exposure to international operations and multicultural collaboration.
• Structured onboarding, mentoring, and training support.
• Paid vacation and flexible time-off policy promoting work-life balance.

If you are a motivated, detail-oriented professional ready to grow in a dynamic international environment, please send your CV and a short motivation letter. Shortlisted candidates will be invited for a video interview.