Executive Assistant (Vienna residency required)

Who we are

Allocator One is on a mission to transform venture capital by backing first-time fund managers who identify and fund the businesses of tomorrow. We don’t just aim for exceptional financial returns; we drive investments that solve big global problems. The world is at a critical juncture, and the best answers will come from visionary entrepreneurs and the GPs who back them.

At Allocator One, we systematically find and support the next generation of top-tier venture capital talent, ensuring that fresh perspectives, innovation, and risk-taking get the capital and support they deserve. Our team is lean, entrepreneurial, and high-performing. We move fast, think deeply, and care about impact. This is an opportunity to help tackle the most pressing challenges of our time.

We need an Executive Assistant who is more than an organizer—you will be a partner to our leadership team. You will have a front-row seat to everything, keeping us focused on what matters most.

You are the kind of person who is involved in everything—not to micromanage, but to keep the ship running smoothly. You will make smart, informed decisions, balancing precision and initiative to drive our business forward.We are looking for someone with a leadership mindset, who thrives on responsibility. This role is not reactive; it’s proactive, strategic, and integral to Allocator One’s success.

Your responsibilities:

• Strategic priority management: Own the agenda of the leadership team. Understand what drives Allocator One’s business, actively prioritize what moves the needle, and push back on anything that doesn’t.
• Stakeholder management: Serving as the point of contact between the executive and internal/external stakeholders. Building and maintaining relationships with key clients, partners, and team members.
• Meeting orchestration: Ensure meetings are high-impact and time is never wasted. Prepare talking points, take actionable notes, and follow up to drive decisions forward.
• Travel and logistics: Seamlessly handle complex, international travel plans, schedules, and events—anticipating needs before they arise.
• Inbox and communications: Keep leadership’s communication clear, concise, and prioritized. Filter noise, respond where possible, and escalate the critical.
• Operational excellence: Identify inefficiencies and implement processes to improve how the leadership team works. You will constantly ask, "Is there a smarter way to do this?".
• Proactive problem-solving: Anticipate challenges before they become problems, develop solutions independently, and flag what needs leadership’s attention.
• Strategic reporting: Support leadership in preparing presentations, reports, and materials that provide clarity, focus, and direction for internal and external stakeholders.

• Experience: At least 4 years of history in a role that has prepared and qualifies you for this job—you’ve honed the skills, confidence, and judgment to deliver at a strategic level.
• Fluent in German and English: You can navigate local and international interactions with ease, adapting tone and language to every situation.
• Exceptional communication: You are precise, clear, and tactful—whether writing emails, coordinating meetings, or handling sensitive communications in German and in English.
• Digital native: You are tech-savvy, fluent in modern tools, and instinctively understand how to leverage technology to streamline workflows and drive results.
• Leadership mindset: You think like a leader, not just an executor. You actively engage with challenges, drive decisions, and don’t wait to be told what to do.
• Strategic intuition: You connect the dots quickly, understand priorities, and make smart, independent decisions that align with the business’s goals.
• Ownership and accountability: You thrive in an environment where you are trusted to deliver results and where accountability is non-negotiable.
• Love for details and quality: You have a sharp eye for detail and a strong commitment to delivering work that is polished, accurate, and of the highest quality.

• A no-assholes-allowed environment—we believe in respect, collaboration, and pushing each other to be better.
• A pretty nice office in the heart of Vienna, full of great people + regular weekly home office days
• Cool events all around the world—connect with investors, founders, and innovators on a global stage.
• A team that gives a fuck—about the work, the impact, and each other.
• A unique opportunity to contribute at the highest level of a fast-growing venture capital innovator.
• A front-row seat to the emerging fund manager ecosystem—the future of venture capital.
• Exposure to top-tier investors, entrepreneurs, and global change-makers.
• A culture of high performance, ownership, and deep trust.
• Room to grow—if you excel, there’s no ceiling to what you can achieve.

Why this role matters

As Allocator One grows, the leadership team must focus on what creates the greatest impact—whether it’s driving new investments, solving operational challenges, or strengthening relationships with stakeholders.

Your role is to ensure that they do just that. You will have a holistic view of the business, helping connect the dots, prioritize ruthlessly, and create the space for leadership to lead. Allocator One is not for the faint-hearted. We are for those who care deeply—about the work, the impact, and their own growth. You will not just sit on the sidelines; you will help shape the future. So if you’re someone who thrives in a high-stakes, fast-moving environment—someone who thinks strategically, acts decisively, and brings clarity to complexity—we want to work with you.

Allocator One doesn’t settle for average, and neither should you. Join us and help build the businesses that will solve the world’s most critical problems.

Apply now and tell us why you’re the EA Allocator One needs to scale its mission.