Office & HR Coordinator

Team

Wallee Group is a leader in delivering advanced payment solutions, focusing on providing robust, scalable, and secure systems across multiple domains. We are dedicated to enhancing customer experiences by offering innovative payment and finance systems that support businesses in growing efficiently. Our operations span across multiple countries, and we thrive on collaboration and agility, using frameworks like Scrum to organize teams. At Wallee, we aim to stay at the forefront of market trends, continuously innovating to provide excellent services to our customers.

Role description

We are looking for an Office & HR Coordinator to join our growing team in Vilnius. This is a hybrid role combining office management, people coordination, and HR administration, with a strong focus on creating a positive and engaging workplace experience.

In this role, you won’t just support tasks, you’ll have the opportunity to shape the employee experience, drive engagement, and make a real impact. This is a great opportunity for someone who enjoys variety, takes ownership, and is looking to grow into a broader People/HR role over time.

Office & Workplace (30%)

• Ensure smooth day-to-day office operations
• Create a welcoming and well-organized office environment
• Coordinate office supplies, vendors, and facilities
• Order hardware for new joiners
• Process invoices in internal tools/forward them to the Finance team for payment
• Drive employee engagement initiatives and events

HR & Recruitment Coordination (70%)

• Support onboarding and offboarding to ensure a smooth employee experience
• Prepare basic HR documentation (contracts, addendums, employment certificates)
• Maintain communication with external parties (e.g., migration office)
• Assist with job postings, CV screening, and interview scheduling
• Keep internal HR/Talent & Culture information up-to-date
• Act as a point of contact for employees and candidates, helping them navigate processes

This is a hands-on, proactive role, your initiatives will make a real difference in both office operations and people experience.

Qualifications

• 2–3 years of experience in office coordination, HR admin, or similar roles
• Strong organizational and multitasking skills
• A proactive, hands-on mindset
• Proficient communication skills in English and Lithuanian
• Interest in developing further in HR / People Operations
• Self-leadership, communication and people skills.

What we offer

• Modern Workspace – A bright and welcoming office in the heart of Vilnius, designed for collaboration and comfort.
• True Flexibility – Flexible daily hours and a 4-week “Work from Anywhere” policy every year.
• Impact & Ownership – A growing team where your voice matters and you can shape office life, people experience, and key workflows, including managing internal processes such as invoices, supplies, and coordination.
• Growth & Culture – Competitive compensation in the range of €2,000 – €2,500 gross/month, depending on experience, with opportunities for learning, personal development, and a chance to grow into a broader HR/People role over time. Plus, team events to celebrate successes and connect with colleagues.
• The Perks – Fresh fruits, snacks, and high-quality coffee to keep you energized throughout the day.

Don’t tick every box? Neither do most great hires. If the role feels right, reach out, we’d love to see if we’re a match.