(Senior) Quality & Regulatory Affairs Manager

At Vanatari, we develop high-quality, 100% vegan supplements rooted in scientific evidence and built on transparency and integrity. Our core brand, Vegavero, stands for the belief that true health starts with nature. With wowtamins, our newest brand, we support parents in promoting healthy nutrition habits for their children.

We’ve built a broad and diverse portfolio, and we are continuously expanding it across several brands. Our product development efforts span a wide range of formats, including capsules, tablets, powders, gummies, liquids, and sprays, offering substantial room to create meaningful and differentiated formulations.

We are strengthening our Quality & Regulatory affairs capabilities to support our growing product portfolio and ensure the highest standards of quality, safety, and regulatory compliance.

The Role

As a Quality & Regulatory Affairs Manager, you will play a key role in ensuring that Vanatari’s product portfolio meets the highest standards of quality, safety, and regulatory compliance.

You will work closely with Product Development, Procurement, and company leadership, as well as teams across brand management, eCommerce, design, and marketing, to ensure that our supplements comply with regulatory requirements and quality standards throughout their lifecycle — from development to market launch and beyond. This role reports directly to the COO.

In this position, you will coordinate and oversee quality systems, regulatory processes, and testing programs while helping build scalable compliance structures that support Vanatari’s continued growth. You will have significant ownership in shaping and improving quality and compliance processes across the company.

Key Responsibilities

• Maintain and continuously improve Vanatari’s Quality Management System (QMS) including SOPs, documentation standards, and quality processes
• Coordinate laboratory testing and evaluate analytical results for product quality and safety
• Manage stability and storage testing and oversee shelf-life verification
• Manage incoming quality control, including sensory evaluation and documentation
• Investigate quality deviations and non-conformities and coordinate corrective actions (CAPA)
• Establish procedures for product recall, traceability or complaint escalation
• Oversee quality-related customer feedback/complaints
• Review and maintain supplier quality documentation including CoA, SDS, and certifications
• Maintain complete product documentation and regulatory files
• Act as a key contact for regulatory authorities and compliance checks including coordination of audits (Organic Certification or others)
• Coordinate product registrations and notifications across relevant international markets
• Support product change processes (e.g. formulation, supplier, or packaging changes)
• Monitor regulatory landscape and remain up to date with changes and communicate impact internally
• Oversee compliance checks of product formulations, ingredient lists, and labels against applicable regulatory requirements
• Review and approve marketing copies and product claims to ensure regulatory compliance

Must-haves

1. Experience in quality management, regulatory affairs, or compliance in food supplements, food, or a closely related field
2. Academic background in Food Science, Nutritional Sciences, Chemistry, Pharmacy, or a related discipline
3. Knowledge of EU food supplement regulations, labeling, and ingredient compliance
4. Fluent English and German; knowledge of other EU languages is a plus
5. High attention to detail and a structured, process-oriented working style
6. Ability to coordinate multiple quality and regulatory processes simultaneously

Nice-to-haves

1. Experience coordinating laboratory testing or stability studies
2. Familiarity with quality management systems (QMS) and CAPA processes
3. Experience working with suppliers or contract manufacturers in the supplement industry
4. Familiarity with ClickUp or similar project management tools

What We Offer

1. Ownership of quality and compliance processes across an international supplement portfolio
2. Opportunity to build and improve scalable quality and regulatory structures
3. Direct reporting line to the COO and high visibility across the organization
4. Close collaboration with Product Development, Procurement, and Marketing teams
5. Hybrid work model: Mon, Tue & Thu in the Berlin office; Wed & Fri from home, plus two weeks of remote work within the European Economic Area per year
6. Competitive salary and performance-based bonus
7. A culture built on trust, transparency, and collaboration - with regular team events and shared learning
8. Support for your own supplement routine
9. Urban Sports Club membership
10. Deutschlandticket
11. Company pension fund