HR Assistant (6 Month FTC)

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.

Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

Utility Infrastructure –  Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.

Social Infrastructure -  Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Purpose

• To assist the HR Shared Services Manager in providing a comprehensive HR administration service.
• To act as a first point of contact for all customers to the HR Team.
• To provide an effective HR administration service relating to the employment lifecycle.
• To coordinate HR recruitment systems including DBS.
• To ensure accurate HR records on all employees.

Specific Responsibilities

Onboarding and Induction

• Handle the onboarding process from start to finish, with completing contracts, and obtaining references.
• Ensure that the HR service undertakes all necessary employment checks including DBS checks and right to work, qualifications and medical checks.

Payroll

• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run, via payroll notifications and/or Schedule of Changes Spreadsheet, this includes, contractual variations, new starters, leavers, contractual benefits, and employee benefits.

HR Database and Reporting

• Ensure that iTrent accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of absences and other leave.

Advice and Guidance

• Respond to general queries from managers and employees, signposting them to the appropriate policies and procedures.

Leaver Administration

• Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.

Other Administrative Duties

• Carry out general administration tasks for the HR Department, for example, sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.
• Responding to any reference requests for current or ex-employees, liaising with the HR Advisor or HR Business Partner where necessary.
• Ensure that all correspondence and documents created are saved correctly on the HR Drive in a logical and structured fashion, in a timely manner.
• Undertake vehicle insurance and health insurance checks as required.
• Maintain and update the Process notes for all HR Administration duties.
• Ensure that all aspects of data protection and confidentiality are maintained at all times.
• Identify any improvements that will allow us to undertake administration in a more efficient and timely fashion in the future.
• Any other duties as required.

Criteria

• Excellent verbal, written, and numeracy skills, with the ability to work accurately, with attention to detail.
• Excellent organisational skills including ability to manage time and prioritise effectively.
• Strong IT skills, skilled in using Microsoft Word and Excel packages and experience in working with iTrent.
• Able to work independently and on own initiative as well as part of a team within specified guidelines or processes.
• Excellent interpersonal skills and able to deal with colleagues and customers at all levels.
• Able to work appropriately with confidential and sensitive information.

- 4 Days in the office 1 day from home