Personal Executive Assistant (all)

Let me introduce...

With Sonia, doctors are successful doctors. We create and deploy AI-enhanced solutions that make doctors’ lives easier, patients’ care better, and healthcare systems more efficient. If you’re an intrinsically motivated self-starter who values impactful work, join us in revolutionizing healthcare.

As an Personal Executive Assistant (all) at Sonia, you will directly support our CEO, ensuring that strategic priorities are translated into action. You’ll handle day-to-day executive administration, act as a trusted point of contact, and contribute to the smooth running of our Luxembourg office.

This position requires office presence in Luxembourg.

This is what you’ll own

• Managing the CEO’s business and personal calendar, priorities, and communications according to preset rules.
• Being 150% trustworthy and able to handle delicate business and private matters.
• Ensuring that the CEOs time is optimised for business impact.
• Coordinating travel arrangements and expense management.
• Preparing briefing documents, presentations, and follow-ups for meetings.
• Acting as the first point of contact for internal and external stakeholders.
• Supporting the Luxembourg office with administrative and organizational tasks.
• Helping plan and execute team meetings, events, and offsites.

You’ll thrive in this role if you bring

Required Qualifications:

• Highly organized with excellent attention to detail.
• Strong written and verbal communication skills in English and German (French a plus).
• Proactive, solution-oriented, and comfortable managing multiple priorities.
• Professional discretion in handling sensitive information.
• Solid command of productivity tools (Google Workspace, Slack, project tools). Nice-to-Have Qualifications:
• Previous experience as an executive assistant or similar role.
• Exposure to fast-paced startups or international environments.
• Event coordination or project management experience.

Why you’ll love working with us

• Direct collaboration with our CEO.
• Opportunity to learn from strategic decision-making up close.
• High ownership and variety of tasks, combining executive support and office management.
• Hands-on experience in a fast-growing HealthTech startup.
• A dynamic and international team culture with flat hierarchies.

Ready to apply?

If you enjoy enabling leaders to be their best, thrive on structure and organization, and want to contribute to the transformation of healthcare, we’d love to hear from you!

I'm Margarita and will be guiding you through the application process.