Executive Secretary

Valid for those living in Malta.
Available for flexible working hours
Position Type: Full-time

1. Administrative Support: Provide high-level administrative support to executives by managing schedules, organizing meetings, handling correspondence, and maintaining files and records.
2. Communication Skills: Excellent verbal and written communication skills in English and either Russian or Ukrainian, with the ability to effectively communicate with internal and external stakeholders.
3. Organization: Exceptional organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and ensure deadlines are met.
4. Technology Proficiency: Proficiency in office software such as MS Office (Word, Excel, PowerPoint, Outlook), as well as the ability to adapt to other office tools as required.
5. Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
6. Problem-Solving: Ability to anticipate and address issues proactively, solve problems efficiently, and make decisions independently when necessary.
7. Flexibility: Ability to adapt to changing priorities and work well under pressure in a fast-paced environment.
8. Teamwork: Collaborate effectively with other members of the administrative team and support colleagues when needed.
9. Experience: Minimum of 2 years of experience in a similar administrative role, preferably supporting executives or senior management.
10. Professionalism: Present a professional demeanor and appearance, acting as a representative of the company at all times.

Excellent communication skills: Ability to effectively communicate in English, Russian, and/or Ukrainian, both verbally and in writing.