Administrative Assistant

Hey there!
Are you ready to dive into the exciting world of satellite telecommunications? OQ Technology is on the lookout for an enthusiastic Administrative Assistant to join our dynamic team.

As a leader in satellite communications, we're pioneering cutting-edge technology and changing how industries connect around the globe. In this role, you'll be at the heart of our operations, supporting day-to-day activities that keep us moving forward. You'll work closely with our talented team, ensuring everything runs smoothly and efficiently.

Your knack for organization and problem-solving will be key as you help us push the boundaries of what's possible in satellite tech. If you're passionate about innovation and eager to make a real impact, we want to hear from you. Come be a part of something big at OQ Technology, where the sky isn't the limit—it's just the beginning!

- Coordinate and manage the executives’ calendar and resolve scheduling conflicts
efficiently
- Handle matters with a high degree of confidentiality and discretion
- Ensure confidential documents are handled securely
- Schedule internal and external meetings, calls, and appointments
- Communicate on behalf of the executives professionally
- Book flights, hotels, ground transportation and handle travel issues or last-minute changes
- Take detailed meeting minutes and prepare agendas and briefing materials
- Track action items, deadlines, projects timelines and follow up on deliverables
- File and organize documents (physical and digital)
- Support in daily internal operations
- Assist with research and compiling reports
- Events coordination
- Manage public relations and help building strong working relationships on behalf of the executives by communicating internally with the rest of the employees and consultants
- Review legal documents (commercial NDAs and commercial contracts), get them signed by the CEO and send them to the relevant parties
- File shipping documents and internal, external Purchase Orders
- Screen and manage emails, calls, and correspondence
- Help prioritizing tasks and manage the executives’ time effectively
- Occasionally assist with personal tasks (scheduling, errands, reservations)

- Bachelor's degree in Business Administration, Operations Management, or a related field.
-Minimum of 1 year of experience in an operations or administrative role.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite.
- Demonstrated problem-solving abilities and attention to detail to ensure efficient
operational processes.

- Has a driving license
- Already a resident in Europe or has an European visa