Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment.

📅 Calendar & Schedule Management

• Coordinate and manage complex calendars, meetings, and appointments
• Schedule internal and external meetings, ensuring optimal time management

📞 Communication & Correspondence

• Serve as the primary point of contact between executives and internal/external stakeholders
• Draft, review, and send emails and other business communications professionally

📝 Administrative Support

• Prepare reports, presentations, meeting agendas, and minutes
• Organize and maintain digital and physical files for quick retrieval

🚀 Project Coordination

• Assist with follow-ups on action items from meetings and projects
• Coordinate small projects and research assignments as needed

💻 Travel & Expense Management

• Arrange domestic and international travel, accommodations, and itineraries
• Process expense reports and maintain accurate records

🤝 Relationship Management

• Build positive relationships with team members, clients, and partners to support executive priorities

✔️ Proven experience as an Executive Assistant, Administrative Assistant, or similar role

✔️ Excellent written and verbal communication skills

✔️ Strong organizational and time management abilities

✔️ High level of discretion, professionalism, and integrity

✔️ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace

✔️ Ability to multitask and prioritize with minimal supervision

✔️ Bachelor’s degree preferred but not required

• Location: 100% Remote (U.S.-based preferred)
• Career growth opportunities
• Work-from-home flexibility with a supportive remote team
• 401(k) with company match
• Health, dental, and vision insurance
• Paid time off (PTO) + paid holidays
• Performance-based bonuses

Thank you for considering a career with Optimum Building Systems. We look forward to reviewing your application and potentially welcoming you to our growing remote team.