Technology, Information and Internet

Mypinpad

51-200

Work fully remotely, from home or anywhere agreed.

Remote work

<h2>Tasks</h2>
<p>The primary purpose of the Group Administrator is to provide an efficient and organised support system across the Company.</p>
<p>Working primarily with the People and Finance teams, this role will ensure the smooth operation of day-to-day administration and secure data entry. You will also assist the Senior Management Team (SMT) with presentations, meetings, travel, and support various cultural activities.</p>
<p><strong>Key responsibilities and expectations</strong></p>
<ul>
<li><strong>People administration</strong></li>
<li>Managing and updating employee data on the HR systems.</li>
<li>Right to work checks and reference requests.</li>
<li>Employee correspondence.</li>
<li>Updating employee benefit data.</li>
<li>Assisting with audits.</li>
<li>Assisting with employee onboarding and offboarding.</li>
<li>Setting up interviews.</li>
<li>Processing invoices.</li>
<li>Support with ad hoc activities, such as organising company social events, quizzes and cultural activities.</li>
<li><strong>Finance administration</strong></li>
<li>Purchase ledger administration.</li>
<li>Procurement process administration.</li>
<li>CRM administration.</li>
<li>Digital filing.</li>
<li>Other ad-hoc finance administration.</li>
<li><strong>Legal administration</strong></li>
<li>Maintenance of a Company Secretary calendar (including annual filing deadlines, patent renewals, trademark renewals).</li>
<li>Liaising with partners and internal stakeholders to ensure timely filing of company documents.</li>
<li>Document distribution (Shareholder letters, board resolutions etc).</li>
<li>Maintenance of the shareholder portal.</li>
<li>Board meeting management and co-ordination.</li>
<li>Data entry.</li>
<li>Digital filing.</li>
<li><strong>Ad hoc Senior Management Support tasks, for example:</strong></li>
<li>Support with the preparation of PowerPoint presentations for the Senior Management Team.</li>
<li>Facilitate the organisation of meetings, travel and accommodation.</li>
<li>Enter and manage data accurately and securely on Company systems.</li>
<li><strong>General ad hoc administrative support.</strong></li>
</ul>
<h2>Requirements</h2>
<ul>
<li>Previous experience as a PA/administrator/office manager similar role in a small, international business.</li>
<li>Advanced Microsoft Office skills - Word/Excel/PowerPoint/Outlook.</li>
<li>Strong verbal and written communication skills.</li>
<li>Strong numerical skills.</li>
<li>Excellent organisational and planning skills.</li>
</ul>
<p><strong>The successful candidate will also:</strong></p>
<ul>
<li>Be able to demonstrate a high level of professionalism;</li>
<li>Demonstrate an ability to build strong and trusted relationships with external parties and throughout the company;</li>
<li>Have an ability to multitask and manage changing priorities;</li>
<li>Be able to problem solve and come up with creative solutions;</li>
<li>work well under pressure;</li>
<li>Be a determined self-starter with tenacious character that loves change and enjoys a challenge;</li>
<li>Be results driven, proactive &amp; able to work autonomously; </li>
<li>Have an ability to work in a fast-paced environment; </li>
<li>Have a proven ability to work creatively and analytically in a problem-solving environment demonstrating critical thinking, teamwork, innovation and excellence;</li>
<li>Be flexible and change embracing in a rapidly evolving work and market environment; and </li>
<li>Demonstrate an ability to relate to, and work with, a wide variety of stakeholders.</li>
<li>Be able and comfortable working in a full remote environment.</li>
</ul>
<h2>Benefits</h2>
<p>Salary &amp; Working Pattern<br>Part-time role (30 hours per week) with a salary of £30,000 per annum (pro rata).</p>
<p><em>All positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.</em></p>

Group Administrator Part Time, FTC 12 Month

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