Finance Officer - Accounts Payable
TIBU Health is an omnichannel health technology company changing the way patients interact and receive healthcare services in Africa.
Our mission is to leverage technology to streamline the patient journey and reorganize how services are delivered to better connect patients to services and professionals at a time and location of their choosing.
We are reimagining healthcare delivery by bringing it to where you are - healthcare where you live, work, and click.
The Finance Officer-Accounts Payable is responsible for the accurate and timely processing of supplier invoices, payments, and reconciliations. The role ensures suppliers, contractors, and clinic partners are paid correctly and on schedule, maintains strong AP controls, and supports statutory compliance related to payables. It provides Finance with clear, real-time visibility into outstanding liabilities and cash flow commitments.
Tasks
1. Accounts Payable Processing and Reconciliation
• Obtain, review, and verify supplier bills and supporting documentation for accuracy and completeness.
• Record supplier bills weekly in QuickBooks.
• File and link ETR invoices correctly across payment and filing systems.
• Log approved but unpaid invoices in the payments projections tracker.
• Record provisions for recurring expenses.
• Post the prior week's supplier payments into QuickBooks.
• Reconcile the Accounts Payable ledger regularly for completeness and accuracy.
• Maintain an accurate aging schedule of payables and flag overdue or disputed items.
2. Invoicing (Coverage Support)
• Provide invoicing coverage for client invoices when other team members are unavailable.
• Ensure invoices align with approved price lists and system records.
3. Weekly Payments Processing
• Maintain and update the payment sheet with complete supporting documentation.
• Validate invoiced amounts and payment accuracy before processing.
• Share the weekly payments tracker with the Finance Manager (or designated approver) for approval within agreed timelines.
• Collate all payments scheduled for the weekly run, including procurement requisitions.
• Capture and consolidate payment projections received from other departments.
• Collate and prepare clinic partner payouts for processing every Friday.
• Execute approved payments and confirm remittance with suppliers/partners.
4. Petty Cash Management
• Record petty cash expenses and payments weekly in QuickBooks.
• Reconcile petty cash accounts regularly.
• Request petty cash top-ups based on weekly cash flow projections and usage.
• Execute approved petty cash payments.
5. Contractor Invoice Management
• Request and collect contractor invoices in a timely manner.
• File all contractor invoices systematically in a central repository.
• Liaise with HR to confirm contractor payment details align with the muster roll.
6. Statutory Compliance (Payables-Related)
• File statutory deductions accurately and within deadlines, including PAYE, WHT, and VAT as applicable to payables.
• Maintain documentation required for statutory audits related to payables.
7. Payroll Support
• Support payroll production by providing accurate contractor and supplier payment data.
• Assist HR/Finance in reconciling muster roll entries with contractor invoices ahead of payroll runs.
8. Vendor & Stakeholder Management
• Maintain positive working relationships with suppliers, vendors, and contractors.
• Respond to and resolve supplier queries regarding invoices, payments, and statements.
• Perform periodic supplier statement reconciliations.
9. Reporting
• Prepare management reports as required, including AP aging, payment status, and outstanding liabilities summaries.
10. Other Duties
• Perform any other duties as assigned by the Finance Manager or Senior Management.
Requirements
Qualifications and Experience
• Bachelors degree in Finance, Accounting, or a related field.
• CPA(K) Part II or higher (or equivalent professional qualification); fully qualified CPA/ACCA an added advantage.
• 2-4 years experience in an Accounts Payable or Finance Officer role, ideally within a multi-site, healthcare, or services organization.
• Working knowledge of QuickBooks or similar accounting software.
• Solid understanding of Kenyan statutory requirements - PAYE, WHT, VAT, and ETR/eTIMS compliance.
• Experience managing high-volume, weekly payment cycles with multiple approval stages.
Skills and Competencies
• High attention to detail and accuracy, particularly in reconciliations and aging schedules.
• Strong organizational skills with the ability to manage multiple recurring deadlines.
• Clear, professional communication for resolving supplier and stakeholder queries.
• Discretion and integrity in handling sensitive financial information.
• Comfortable working cross-functionally with Procurement, Operations, HR, and Clinic Operations.
• Proactive problem-solver who flags issues (overdue items, disputes, discrepancies) before they escalate.
What success looks like
• Fully reconciled, up-to-date Accounts Payable ledger with no unexplained variances
• Weekly payments processed on time, with complete documentation and approvals
• Statutory deductions filed accurately and on time, with zero penalties
• Payroll support delivered accurately and within deadlines each cycle
• Minimal supplier disputes; queries resolved promptly
• Accurate, current aging schedule with no unexpected overdue liabilities
• Timely, accurate management reports submitted as required
• Strong supplier and internal stakeholder confidence in AP processes and controls
