Outsourcing - Business & Project Assistant (80-100%)

About this position

To support our executive team, we are seeking a highly organized and proactive Business & Project Assistant. In this dynamic role, you will coordinate key initiatives, provide high-level administrative support, and align strategic objectives. Additionally, you will assist with project management and support decision-making processes as well as support the office management in Geneva. The successful candidate will play a key role in ensuring seamless coordination and alignment of business activities.

Your task

• Provide project support to the Outsourcing Service Line including follow up on initiative, roadmaps, etc.
• Provide administrative support to the Geneva office leader, including managing calendar, scheduling meetings, coordinating travel, external communications as well as handling emails and calls.
• Prepare presentations, reports, and materials for executive reviews and communications.
• Organize and coordinate meetings, committees, events and daily operations by managing logistics, agendas, and follow-ups.
• Maintain accurate internal documentation, including organizational charts and procedures.
• Handle confidential and sensitive information with discretion.

Your profile

• 2+ years of experience in strategic assistant, operations coordination, project management, or a similar role.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and communication platforms such as Teams, SharePoint, Power BI and Viva Engage.
• Proficiency in written and spoken English and French (German is an advantage).
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proven ability to adapt quickly to changing priorities and dynamic environments.
• Openness to innovation and a strong interest in leveraging emerging technologies, including AI, to improve operational efficiency and decision-making.
• Ability to engage and build relationships with internal and external stakeholders, ensuring clear communication and alignment of objectives.
• Experience in organizing and managing events, meetings, and committees, including logistics, scheduling, and follow-up.
• Flexibility in organizing your daily work routine in consultation with the Geneva office leader.

Why Forvis Mazars

• Entrepreneurial spirit
• Ability to take initiative and be a force of proposal
• Part-time work models
• Flexible working hours
• Collaborative environment fostering continuous learning and professional growth.

At Forvis Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.

We seek to attract and recruit people who reflect the diverse nature of our clients and communities, regardless of ethnicity, nationality, disability, faith or belief, social background, age, sexual orientation and gender identity. Forvis Mazars selects candidates based on skills, knowledge, qualifications and experience.

Forvis Mazars Group SC is an independent member of Forvis Mazars Global, a leading professional services network. Operating as an internationally integrated partnership in over 100 countries and territories, Forvis Mazars Group specialises in audit, tax and advisory services. The partnership draws on the expertise and cultural understanding of over 35,0000 professionals across the globe to assist clients of all sizes at every stage in their development. In Switzerland, Forvis Mazars relies on over 400 professionals in ten different offices.

We would not consider sent profiles by recruitment agencies.