Admin Assistant (60-100%)

About us

Odne, founded in 2018, is on a mission to transform endodontics for millions of dentists and billions of patients. Our advanced solution offers a groundbreaking approach to this challenging dental procedure with disruptive cleaning technology and a novel, light-activated filler—helping people maintain their natural teeth longer. We launched our innovative medical devices in the US in 2024.

Position Overview

We are seeking a Swiss-based Administrative Assistant with a hands-on attitude and spirit for small companies. You will support Odne’s management with the day-to-day running of the Swiss mother company as well as the US-subsidiary. This includes HR, contracting & data management, fundraising, IT, office management and support for Odne’s board. Further, you will collaborate with our external accountants on processing invoices, receipts, and expense claims. We work with modern IT systems and automate and optimize workflows wherever possible. Potentially, you will also work with our marketing team on digital marketing tasks and support quality management tasks.

• General tasks: organize mail, reply to general emails, coordinate with external providers (lawyers, accountants, IT firm, logistics providers, other suppliers).
• HR: organize hiring & onboarding processes, employee development, and payroll (together with the accountant).
• Contracting & data management: organize & archive contracts. Maintain the company’s SharePoint file system.
• Fundraising: organize communication with potential new investors, coordinate due diligence and capital increase processes together with the management.
• IT: train new team members on the IT systems. Provide 1st level support for IT issues. Coordinate more complex issues with an external IT firm.
• Office management: maintain the office infrastructure, organize supplies and in- and outgoing shipments.
• Board of Directors: organize board and investor meetings. Draft & distribute minutes.
• Bookkeeping & Accounting: processes supplier invoices, credit card receipts and expense claims.
• Marketing (potentially): Create and manage social media campaigns. Customize and manage our HubSpot CRM.
• Quality management (potentially): manage quality events, orders, suppliers, and equipment. Organize updates of SOPs and training.

• Education: Degree or background in administration, preferably in small companies.
• Admin: firsthand knowledge of the Swiss tax & social security system, employment and admin practices. Experience of US practices is a plus.
• IT skills: Detailed knowledge of Microsoft 365 Tools including Outlook, Team, SharePoint, and Word/Excel/PowerPoint. Experience in HubSpot, Shopify, or WordPress is a plus.
• Working style: Detail-oriented, proactive, flexible, and willing to learn.
• Language: Fluency in English, both written and spoken. Ability to communicate clearly and correctly to internal and external stakeholders. Knowledge of German or French is a plus.

• Purposeful Work: Contribute to a solution that improves patient outcomes and enhances quality of life.
• Innovative Environment: Become part of a forward-thinking team shaping the future of dental care.
• Collaborative Culture: Collaborate closely with enthusiastic colleagues dedicated to making a difference.
• Shared Success: Participate in our Employee Stock Ownership Plan (ESOP) and grow alongside the company.

To apply, please submit your resume and a brief cover letter describing your motivation for joining Odne and highlighting how your experience aligns with our requirements. We are committed to an efficient, fair hiring process and look forward to reviewing your application.

Please note that we can only consider candidates of CH or EU nationality or with a valid Swiss work permit.