Virtual Executive Assistant

**We are a software development company specializing in building marketplaces, SaaS and AI solutions for startups and scale-ups. Our focus is on delivering MVPs efficiently and helping businesses scale in a smart and agile way. Through iterative delivery, transparency, Lean mindset and close collaboration with our clients, we focus on being a true partner (not just blindly-executing provider) to empower them to achieve their goals with confidence.

We are seeking a highly skilled Virtual Executive Assistant to provide comprehensive administrative and operational support to our leadership team (CEO, COO, and CTO). In this role, you will act as a key partner, enabling the management team to focus on strategic goals by managing schedules, coordinating communication, and assisting with high-priority tasks.

Executive Support:

• Proactively manage and optimize the calendars of the CEO, COO, and CTO, including scheduling meetings, resolving conflicts, and aligning across time zones.
• Organize and prepare agendas, presentations, and follow-up materials for leadership meetings.
• Handle email management, including drafting responses, prioritizing critical items, and ensuring timely follow-ups.

Operational & Project Assistance:

• Track and follow up on management team tasks, ensuring key deadlines and deliverables are met.
• Conduct research, analyze data, and prepare reports or summaries for decision-making.
• Assist in project coordination, helping to streamline communication and monitor progress.

Communication & Liaison:

• Act as a central point of contact for internal teams and external stakeholders, ensuring effective communication and coordination.
• Handle confidential information and maintain discretion in all communications.

Travel & Event Management:

• Plan and coordinate travel arrangements, including flights, accommodations, and itineraries for conferences and client meetings.
• Assist in organizing company events, meetings, or offsites, including logistics and scheduling.
• Assist with time logging and other internal procedures.

Qualifications:

• 3+ years of experience as an executive assistant, virtual assistant, or similar role supporting senior executives.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills in English.
• Proficiency with tools such as Google Workspace (Docs, Sheets, Calendar), Slack, and project management platforms (e.g., Jira, Confluence, Trello).
• High attention to detail, with the ability to prioritize tasks in a fast-paced environment.
• Ability to work independently, demonstrating initiative and sound judgment.

Preferred Skills:

• Familiarity with the tech or software development industry.
• Experience supporting C-level executives in a remote or international context.
• Understanding of time zone management and global team coordination.

• Competitive salary tailored to experience and location.
• Flexible working hours to accommodate work-life balance.
• Opportunity to work with a dynamic, growth-oriented leadership team.
• Exposure to cutting-edge software projects and global clients.
• A supportive, remote-first environment focused on professional development.