Personal Assistant (all genders)

YOUR IMPACT - YOUR ROLE

As a Personal Assistant (all genders), you’ll work closely with our two Managing Directors, Shawn and Philip. Your role is to provide structure, organization, and ensure their days run smoothly – both professionally and personally – allowing them to fully focus on driving our business forward.
We’re looking for someone who is proactive, highly organized, discreet, and communicative, enjoys taking responsibility, and excels at finding pragmatic solutions.

Your key responsibilities will include:

• Organizing and coordinating meetings and appointments, ensuring everything runs seamlessly.
• Acting as a point of contact for internal and external inquiries, ensuring clear and professional communication.
• Supporting with personal matters, such as coordinating appointments, travel arrangements, private organizational tasks, or small errands.
• Providing administrative support for projects, including planning and implementation assistance.
• Bringing fresh ideas and creative solutions to make processes even more efficient.

This role is also available on a part-time basis.

WHAT YOU NEED TO SUCCEED

• You have experience as an Executive Assistant or in a similar role, ideally in a dynamic environment like startups or agencies.
• You are detail-oriented, reliable, and maintain an overview even in stressful situations.
• You have excellent written and verbal communication skills – in both German and English. Both languages are a MUST HAVE!
• You are tech-savvy and proficient with common tools like MS Office, Google Workspace, or other organizational and communication programs.
• You have a hands-on mentality, can set priorities, and enjoy working independently.

WHAT YOU CAN EXPECT FROM US

• Impact: In this role, you’ll work directly with our founder and the management team, giving you the opportunity to make a lasting impact on the development of the entire group.
• Explosive Learning Curve: Exciting tasks and lots of responsibility from day one.
• Flexibility: Enjoy trust-based working hours and mobile work options.
• Focus on what matters – we’ll take care of the rest: Get a discount for your own household help through Helpling.de.
• Retirement Benefits: With up to 20% employer contributions.
• After Work: Join us for company events like boat trips, group breakfasts, paddleboarding, yoga classes, beach volleyball, BBQs, parties, or online events.
• Buddy Program: Your buddy partner will guide you through the first months of onboarding.

APPLY NOW

Does this sound like the challenge you’re looking for? We’re excited to receive your application!

We welcome applicants from diverse backgrounds, regardless of gender identity, sexual orientation, religion, ethnicity, national origin, migration history, marital status, age, or disability.