Administrative Assistant – Medical Affairs

7-month fixed-term contract | Start: September | Job: global interface

Are you an administration pro who thrives on juggling calendars, complex travel plans and high-visibility meetings? Join our Worldwide Medical Affairs organization for a seven-month assignment supporting the specialized teams. You’ll be the operational heartbeat that keeps two science-driven groups moving smoothly in a fast-paced, multicultural setting.

Why this role will excite you

• Impact from Day 1 – own meeting logistics, event coordination and travel across Europe and the US, enabling physicians and scientists to focus on patients.
• Global exposure – collaborate daily with senior stakeholders on two continents and help stage international congresses and site visits.
• Autonomy with variety – switch seamlessly between calendar management, expense reports, slide-deck consolidation and on-site visitor support.
• Mission-driven culture – contribute to a company whose values put patients, innovation and integrity first.

What you’ll do

• Coordinate recurring and ad-hoc meetings, prepare agendas, take minutes and chase actions.
• Arrange end-to-end travel (flights, trains, visas, hotels, ground transport) and optimise costs.
• Own expense processing, congress registrations and visitor logistics with flawless compliance.
• Compile presentation decks and distribute meeting materials ahead of tight deadlines.
• Act as the go-to resource for any other administrative projects that arise.

What you bring

• Education & experience – Commercial diploma (CFC) or similar, plus 3 + years in an administrative/assistant role within a multinational or regulated environment.
• Tech mastery – confident with MS Office; prior use of travel-booking and expense tools a bonus.
• Language skills – fluent English & ideally French; any additional language is welcome.
• Personal qualities – exceptional organisation, discretion with confidential information and calm multitasking even when priorities shift.

Contract details

• Duration: 7 months (maternity/parental leave cover).
• Type: Full-time, fixed-term employment contract with competitive salary & benefits.
• Location: Neuchatel region, hybrid model possible after onboarding
• Start: Ideally September 2025 – we will move quickly for the right candidate.