(Volunter) General Ledger Accountant / Bookkeeper (ID106)

Location: 100% Remote (Preference for applicants based in EU)
Time Commitment: Approx. 10 hours/week (flexible)
Compensation: Volunteer (unpaid)
Reports to: CFO

EUSMS is seeking a detail-oriented, proactive Invoice Posting & Accounting Assistant (Volunteer) to support cash-basis accounting, primarily through expense data entry, bank reconciliation, and growing support for income and grant documentation as the organization transitions from startup to scale-up.

EUSMS recently implemented Odoo v18 CE for accounting and uses Microsoft 365 tools (e.g. SharePoint, Power Automate) for internal workflows. Payments are executed externally (by the CEO), and this role ensures those transactions are properly recorded, tagged, and reconciled.

In close collaboration with the CFO and our Kenya-based accountant, you will help build and maintain a consistent, audit-ready record of expenses, and over time support the proper categorization of income and donor-related documentation.

Expense & Invoice Entry

• Post paid invoices and expense documentation (PDFs/JPEGs) into Odoo
• Tag entries with appropriate project, department, and country codes
• Maintain vendor records (names, payment terms, categories, tags)
• Identify and follow up on missing or incomplete documentation

Bank Reconciliation & Transaction Logging

• Match cash transactions from bank statements to entries in Odoo
• Assist in monthly reconciliation and journal entry review (cash basis)
• Prepare summaries of categorized expenses and highlight discrepancies
• Support setup and maintenance of SharePoint folders and naming conventions

Income & Grant Documentation (Emerging Scope)

• Help organize and categorize incoming grant documents and donation records
• Assist in posting and tagging income entries into Odoo as workflows evolve
• Coordinate with the CFO to support project-based reporting and audit requests

Workflow & System Support

• Use Power Automate to help tag and archive files automatically in SharePoint
• Assist with SOPs and templates for invoice and grant tracking
• Participate in testing new Odoo configurations and metadata tagging standards

• Basic understanding of cash-basis accounting and reconciliation,
• Comfortable with the concept of internal controls
• Basic understanding of M365 SharePoint and Data Schematics
• Strong organizational skills with attention to detail
• Comfortable working in Excel and Sharepoint
• Bonus: Familiarity with Odoo, or Power Automate

• Hands-on experience in nonprofit bookkeeping and grant documentation
• Exposure to Odoo ERP and Microsoft 365 workflow tools
• Insight into cross-border financial operations in a scaling NGO
• Mentorship from the CFO and collaboration with a diverse operations team
• A flexible, purpose-driven volunteer role to showcase on your CV or LinkedIn