Botschaft der Arabischen Republik Ägypten

The Embassy of the Arab Republic of Egypt in Berlin is seeking a highly organized, proactive, and friendly Administrative Assistant — someone who can keep the office running smoothly, support our diplomatic mission, and occasionally appreciate a good reference to pyramids, or the fact that “we’ve been doing administration for more than 6,000 years.”
<h2>Tasks</h2>
As an employee in the Back Office, you will serve as a key member of our team, ensuring effective coordination, communication, and administrative organization. You’ll support daily embassy operations, assist diplomats and colleagues, and help create a welcoming environment that reflects Egypt’s hospitality and professionalism. 
Key Responsibilities (this includes but not limited to):
<ul>
<li>Provide administrative and clerical support to the embassy &amp; its departments </li>
<li>Manage schedules, appointments, and official meetings, ensuring everything runs on time.</li>
<li>Draft, proofread, and prepare correspondence, reports, press reviews, verbale notes, and documentation in German, English, and/or Arabic. Multilingual precision is essential.</li>
<li>Handle incoming calls, consulate visitors, and inquiries with professionalism and warmth, offering the level of hospitality Egypt is famous for — even when the caller has had a long day.</li>
<li>Assist in coordinating events, cultural programs, and official functions.</li>
<li>Maintain and organize files, databases, and office supplies, keeping our internal world in order.</li>
<li>Support consular services and general embassy operations as needed, jumping in wherever help is required. (Think of it as being part of a well-orchestrated team.)</li>
<li>Contribute to a positive working environment, acting as a reliable, supportive colleague and strengthening the team spirit that keeps the embassy running smoothly.</li>
<li>Handle VAT procedures — the less glamorous but very important part of embassy life. </li>
<li>Assist with preparations and logistics for official visits.</li>
<li>Embrace a role where everything is interconnected, giving you exposure to a wide range of tasks and experiences across diplomacy, culture, administration, and consular work. No two days are identical — which keeps things interesting.</li>
</ul>
<h2>Requirements</h2>
<ul>
<li>A permanent residency permit or the German nationality </li>
<li>A University Degree in a relevant field</li>
<li>Proven experience in administrative, office management, or similar roles</li>
<li>Excellent communication skills in English and German (Arabic is a significant advantage)</li>
<li>Strong organizational skills and attention to detail </li>
<li>Ability to multitask and prioritize in a dynamic environment</li>
<li>Proficiency in Microsoft Office and general office software</li>
<li>Professional demeanor, discretion, and a collaborative spirit </li>
<li>IT is a huge plus</li>
</ul>
<h2>Benefits</h2>
What we offer is a chance to contribute to Egyptian–German relations, opportunities to grow professionally in a diplomatic environment and a team that combines seriousness in work with a touch of Egyptian humor and hospitality

Administrative Assistant/ Back Office at Embassy of the Arab Republic of Egypt, Berlin

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