Freelance Executive Assistant to Executive Chairperson

We are looking for a Freelance Executive Assistant to Executive Chairperson

In this dynamic role, you will be supporting , Executive Chairperson and Co-Founder and long-term CEO of Babbel, assisting in aspects of board management and his day-to-day scheduling.This is a part-time role on a freelance basis (approx. 5-8h per week plus additional workload around the quarterly board meetings).

You will:

• Run the Board Management, together with the Executive Chairperson
  • Project Management of Board Meetings (quarterly), including project planning, briefing of stakeholders, coordination with main stakeholders (Executive team and other senior leadership, Legal team, Committee chair(wo)men) for pre-read materials and board meetings, assembling final materials & managing send-outs to board
  • Ensure compliant documentation
  • Schedule and coordinate virtual and in-person Board and Committee meetings
  • Create meeting timelines, prepare and distribute meeting notification and materials, as well as subsequent updates or changes
• Manage EC’s work, schedule and contact within the company
  • Schedule appointments and maintain Chairman's travel calendar
  • Liaise with CEO office, Executive team and Board to ensure frictionless operation
  • Keep an eye on priorities and tasks
• Manage EC’s external appearances:
  • The EC acts as a representative for Babbel to the outside - by giving interviews and talks or attending events
  • Coordinate with PR and support with preparation

You have:

• Excellent organizational and project management skills: prioritization, time management, follow through, and staying informed with organizational initiatives and priorities.
• Positive and supportive attitude. Open, honest and human in interactions.
• Strong understanding of corporate governance and a grasp of venture-funded startups.
• Highest standards in reliability and conscientiousness.
• A go-getter with a learning mindset: Attention for detail, strong and independent solution-oriented thinking, ability and desire to give and receive constructive feedback
• Drive to understand and learn rather than execute blindly.
• Willingness to work on eye-level, ask questions and provide feedback regardless of status and role.
• Good tech skills and interest to use new tools and setups.
• Experience in managing different levels of stakeholders.
• Excellent communication skills in English, German is a plus.

Benefits:

• Work on eye-level with experienced leaders who are committed to Babbel’s mission
• First hand insights into management, strategy and priorities of one of Berlin’s most exciting companies
• Contribute to further topics according preference and fit
• A steep learning-curve – personally and professionally with a challenging environment and a lot of responsibility to prove your skills
• A lively startup atmosphere with flexible working hours
• A vibrant and mission-driven international company with people from over 60 different nationalities