HR & Admin Coordinator (人事行政专员)

Location: Japan – Omiya Station area / Nishikawaguchi area
Salary: JPY 420,000–480,000/month
Employment Type: Full-time
Reporting to: HR & Admin Manager

About the Role

We are looking for an experienced HR & Admin Coordinator to support daily HR operations and office administration in Japan. The ideal candidate has hands-on experience with Japanese HR practices, labor regulations, social insurance, visa procedures, and administrative operations.

Key Responsibilities

• Manage employee onboarding and offboarding, employment contracts, and personnel records.
• Support payroll, social insurance, tax-related procedures, and employee benefits administration.
• Handle visa applications, status of residence procedures, and renewals for foreign employees.
• Manage daily office administration, including communication with serviced/shared office providers, office supplies purchasing, vendor management, and payment processing.
• Support employee relations, employee activities, and daily administrative requests.
• Liaise with government authorities and external service providers to ensure compliance with Japanese labor regulations and company policies.
• Handle other HR and administrative tasks assigned by the HR & Admin Manager.

Requirements

• Japanese national or Japan Permanent Resident (PR) holder.
• Fluent in Japanese and Chinese; English proficiency is a strong plus.
• 2–3 years of experience in HR, personnel administration, or office administration in Japan.
• Good knowledge of Japanese labor regulations, social insurance, and visa procedures is preferred.
• Familiar with the process of visa applications, renewal, and status of residence procedures for foreign employees.
• Detail-oriented, responsible, organized, and able to handle confidential HR information appropriately.
• Strong communication, coordination, and problem-solving skills.
• Able to work independently and coordinate effectively with employees, government authorities, and external service providers.

Why Join Us?

• Competitive salary: JPY 420K–480K/month
• International working environment
• Opportunity to take ownership of HR & administrative operations in Japan
• Direct exposure to Japanese labor, visa, and employee management processes

Apply now if you have solid HR/Admin experience in Japan and are looking for an international working environment.