HR / Office Administrator
The HR/Office Administrator plays a vital role within the HR & Office Administration team. This position supports the day-to-day operational functions of the business, ensuring employee records and databases are maintained accurately and in compliance with internal procedures and legal requirements. The role involves frequent interaction with employees across all levels of the organization and is integral to supporting recruitment efforts, onboarding, and general employee services.
Tasks
• Organizing and maintaining of HR Personnel Records, keeping HR system updated
• Updating of employee records (e.g., sick leave, maternity leave, annual vacation leave).
• Preparation of personnel documents e.g., Employment Contracts, Work Permits, and New Hire Guides.
• Assist & Create Regular Reports.
• Provide General HR assistance where required.
• Support Employees’ queries about Personal / HR related issues.
• Support Payroll Preparation by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
• Arrange travel & accommodation where required.
• Participate in HR Projects (Joiners / Leavers / Audit Requests).
• Administration in respect of Employees Health & Life Insurance.
• Order and manage office supplies, including fruit, drinks, groceries, and stationery products.
• Coordinate handyman services and maintenance needs, such as air conditioning cleaning, dishwasher and water dispenser repairs, and other facility-related issues.
• Support the On and Offboarding of Employees and Associated Administration.
• Coordination of Events / Training Courses / Facility Management / Meeting Rooms.
Requirements
• Minimum 2 years of experience as an HR Administrator or in a similar role.
• Strong hands-on experience with HR systems, ideally including BambooHR (2+ years).
• Proficient in MS Office applications (Word, Outlook, PowerPoint, Excel) with the ability to create reports, presentations, spreadsheets, and maintain accurate records and databases.
• Highly organized, with excellent time management and prioritization skills.
• Strong written and verbal communication abilities.
• Background in office management, reception, or sales support will be considered an asset.
• Familiarity with facilities management tasks.
• Relevant HR qualification or diploma preferred.
• Keen attention to detail and accuracy.
• Fluent in both written and spoken English.
Benefits
Annual Performance Bonus of 10%
Health Insurance
Flexibility and company events
