Team & Office Assistant (Vienna residency required)

Who we are

Allocator One is on a mission to transform venture capital by backing first-time fund managers who identify and fund the businesses of tomorrow. We don’t just aim for exceptional financial returns; we drive investments that solve big global problems. The world is at a critical juncture, and the best answers will come from visionary entrepreneurs and the GPs who back them.

At Allocator One, we systematically find and support the next generation of top-tier venture capital talent, ensuring that fresh perspectives, innovation, and risk-taking get the capital and support they deserve. Our team is lean, entrepreneurial, and high-performing. We move fast, think deeply, and care about impact. This is an opportunity to help tackle the most pressing challenges of our time.

We need a Team & Office Assistant who is more than an organizer. You’ll be the engine that keeps our people and operations moving forward. You'll have a front-row seat to everything happening across the company, ensuring the team stays focused and the office runs like a well-oiled machine.

You’re the kind of person who gets involved in everything, not to micromanage, but to keep the ship steady and the crew empowered. You'll make smart, informed decisions, balancing precision and initiative to support our team's success.

Your responsibilities:

• Office operations: Keep the office environment welcoming, efficient, and well-organized. Manage supplies, vendors, facilities, and day-to-day logistics.
• Office supplies and supplier management: Oversee sourcing, stocking, and managing all office supplies from coffee to creative materials. Maintain relationships with vendors and negotiate contracts to ensure quality and value.
• Travel planning and logistics: Plan and manage domestic and international travel for team members, including flights, accommodations, itineraries, and any on-the-go support.
• Team coordination: Support internal team operations by organizing team meetings, assisting with onboarding, managing internal programs, and helping foster a strong, connected culture.
• Event management: Plan and coordinate internal and external events, including team offsites, company events, and special initiatives. Handle all logistics, venues, and communications.
• Feel-good management: Cultivate a positive, energized atmosphere across the team. Plan morale-boosting activities, celebrate milestones, recognize wins, and make Allocator One a great place to work every day.
• Scheduling and logistics: Manage calendars, book meetings, coordinate internal events, and support logistics for team activities.
• Project support: Assist with cross-team initiatives by helping leadership and teams execute strategic projects effectively.

• The right attitude, character, and will to learn: We care more about your mindset than your CV. Whether or not you’ve done this exact job before, what matters is your motivation, diligence, and commitment to getting better every day.
• Open to career changers: You don't need a traditional background. If you're hardworking, eager to learn, and excited to grow into this role, we want to hear from you.
• Fast learner with an eye for detail: You pick things up quickly, spot the small but important details, and take pride in structured, high-quality work.
• Project management and structured communication skills: You know how to organize tasks, move projects forward, and keep everyone aligned through clear, professional communication.
• Fluent in German and English: You navigate local and international interactions with ease, adjusting your tone and language to suit the audience.
• Digital native: You are tech-savvy, comfortable with modern tools, and instinctively know how to leverage technology to streamline workflows.
• Ownership and accountability: You thrive in an environment where you are trusted to deliver results and where accountability is a given.
• Love for details and quality: You have a sharp eye for precision and a strong commitment to delivering polished, accurate, high-quality work.

• A no-assholes-allowed environment—we believe in respect, collaboration, and pushing each other to be better.
• A pretty nice office in the heart of Vienna, full of great people + regular weekly home office days
• Cool events all around the world—connect with investors, founders, and innovators on a global stage.
• A team that gives a fuck—about the work, the impact, and each other.
• A unique opportunity to contribute at the highest level of a fast-growing venture capital innovator.
• A front-row seat to the emerging fund manager ecosystem—the future of venture capital.
• Exposure to top-tier investors, entrepreneurs, and global change-makers.
• A culture of high performance, ownership, and deep trust.
• Room to grow—if you excel, there’s no ceiling to what you can achieve.

Why this role matters

As Allocator One grows, our success depends on a team that can stay focused on what truly moves the needle. Your role is to make that focus possible. As Team & Office Assistant, you will have the team's back, clearing distractions, connecting the dots, and creating a seamless, energized environment where people can do their best work.

You will help shape not just the day-to-day operations, but the atmosphere and the office itself, making Allocator One a place where ambition and creativity can thrive. From managing logistics to building culture, you will be an essential force behind our momentum.

Allocator One is not for the faint-hearted. We care deeply about our work, our impact, and our growth. If you thrive in a high-stakes, fast-moving environment and love making great teams even better, we want to meet you.

Apply now and tell us why we're right for each other.