Personal Assistant to Chief Executive Officer

We are seeking a highly organized, discreet, and proactive Personal & Executive Assistant to provide comprehensive support to a busy professional couple. This hybrid role combines traditional executive assistance — managing calendars, communications, and logistics — with personal support, ensuring both business and private life run seamlessly. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and has impeccable attention to detail.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and travel itineraries across multiple time zones.
• Coordinate meetings, calls, and follow-ups with internal and external stakeholders.
• Handle confidential correspondence and prepare briefing materials, reports, and presentations.
• Support with document management, expense tracking, and administrative workflows.
• Liaise with business partners, investors, and service providers in a professional and polished manner.

Personal Support

• Oversee household management (scheduling maintenance, deliveries, staff coordination).
• Manage personal appointments (medical, beauty, wellness, social, etc.).
• Coordinate travel, dining, and leisure bookings for the couple and guests.
• Support in property administration (rentals, payments, renewals, insurance, etc.).
• Handle gifting, event planning, and seasonal organization (holidays, birthdays, etc.).
• Run errands and assist with general life logistics as required.

Skills & Qualities

• Exceptional organization and multi-tasking ability.
• Discretion, emotional intelligence, and integrity.
• Strong written and verbal communication skills.
• Tech-savvy (Google Workspace, WhatsApp Business, Notion, Excel, and scheduling apps).
• Calm under pressure with a proactive, solution-oriented mindset.
• Polished, well-presented, and adaptable to both formal and informal environments.