Personal Assistant to Director

We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
• Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.
• Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
• Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
• Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
• Organize and coordinate meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with integrity.
• Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
• Provide assistance with personal tasks, errands, and special projects as assigned.
• Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

• Ideally 3–4 years of experience in a similar role, supporting senior leadership or management.
• Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi is a plus).
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Highly capable, organized, and dependable, with strong attention to detail.
• Strong time-management skills and ability to perform effectively under deadlines.
• High degree of discretion, integrity, and confidentiality.
• Professional attitude with excellent interpersonal and coordination skills.
• Able to multitask and work independently in a fast-paced environment.
• Proactive approach to problem-solving and decision-making.

What We Offer

• Competitive fixed salary
• Exposure to reputed F&F manufacturers and formulators
• A stable, long-term opportunity with a trusted brand in the industry
• In-person role based at Wadala (Head Office), Mumbai
• Annual performance-based bonus
• Comprehensive family health insurance
• Professional development and training opportunities