Office Administrator / Team Assistant (m/w/d)

01.08.2025, Unbefristet | 40 Stunden pro Woche | Heidelberg | Sonstige Branche | Berufseinsteiger | Projekt-ID P202550787_1S

univativ ist ein Projekt- und Personaldienstleister, der Studenten und Absolventen spannende Jobs bei renommierten Unternehmen bietet. Deine Karriere ist unsere Mission, denn Deine Entwicklung liegt uns am Herzen.

Do you combine organizational skills with a friendly and open manner? Do you have knowledge of common computer applications as well as experience as a team assistant (m/f/d) or Office Administrator (m/f/d).? Then we are looking for you!

Our client offers you the opportunity to get to know the structures of a large corporation at first hand. If you are interested in exciting activities in a dynamic environment, then apply now!

Aufgaben

• Your main tasks include Travel management: booking flights, hotels, and itineraries for local and international teams
• As well as Stock and order management: monitoring demo systems, spare parts, office supplies
• You coordinate events: supporting team meetings, corporate events, and client visits
• You are coordinating domestic/international shipments, customs documents, tracking
• You help execute marketing activities, CRM support, customer follow-up
• You are assisting the Managing Director with scheduling, correspondence, and tasks

Qualifikation

• Proficient with MS Office 365 and modern collaboration tools
• Experience in a fast-growing startup or dynamic business environment
• Familiarity with CRM systems or event planning
• Background in life sciences, biology, or microscop
• Fluent in English; good German is a plus; Mandarin a bonus
• Proactive mindset, flexible, and ready to thrive in a startup environment
• Highly organized and structured, with strong problem-solving skill
• Comfortable juggling multiple tasks and priorities
• Excellent communication and interpersonal abilities

Benefits

• An international, growing, and collaborative work environment
• Flexible working hours
• A chance to be a key part of our European team and work on cutting-edge scientific projects
• Competitive salary with performance-based bonus
• Comprehensive benefits including health, pension, and accident insurance

• 30 days of paid annual leave

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