Executive Assistant - Angeles City, Philippines

Employee

Administration and Secretariat

Who are we?

SiteHost (est 2004) is a New Zealand cloud hosting company providing infrastructure and developer support in the information communications technology sector. We are profitable and focused on building a strong team and culture for long-term success. We have an established team working from our offices in Angeles City, Pampanga, and are looking to add enthusiastic and dedicated staff in a number of different roles here in the Philippines. This is your opportunity to help grow our business and be a part of our future.

What are we looking for?

We are looking for a motivated, intelligent, and skilled individual to join us in an Executive Assistant role assisting the day-to-day tasks of one of our Directors to achieve administration, research, and sales objectives. You will play a crucial role in driving the success of our organisation by delivering high-level administrative and management coordination. Ideally, you’ll be someone who thrives in an office environment, has a strong background in similar roles, such as management, sales, or administrative support, and can seamlessly assist executives with their needs to have a net positive impact from the start.

In this role, you'll tackle challenges head-on, communicate with clarity, and maintain a sharp eye for detail. You’ll be more than a problem-solver; you'll be a proactive partner who anticipates needs, drives efficiency, and contributes to a vibrant, positive work culture. If you’re ready to make a significant impact and grow with us, we’d love to hear from you!

Tasks

As an Executive Assistant, you will be working closely with our leadership team, providing administrative, sales, and management support to help streamline their day-to-day responsibilities. This is a critical role in ensuring that our executives can focus on strategic decision-making while you handle essential operational tasks. Your role will include managing calendars, coordinating meetings, preparing reports, and handling confidential information with discretion. You’ll also be tasked with project coordination and acting as a liaison between the executives and internal/external stakeholders.

Key Responsibilities:

Manage and organise the executive's daily calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.
Offer administrative support, including composing and editing emails, drafting memos, and preparing communications on behalf of the executive.
Co-ordinate meetings and sales opportunities - assist in curating lead and opportunity lists to help schedule the Executive’s calendar especially when travelling
Assist with the preparation of sales proposals and quotations.
Draft and interact with external contacts via e-mail and other means on behalf of the Executive to assist with sales opportunities and meetings.
Manage workflow and task prioritisation.
Screen and manage incoming emails, and correspondence, ensuring timely responses.
Act as a liaison between executives, clients, or partners, fostering smooth communication.
Track and follow up on various tasks and projects, ensuring deadlines are met.
Perform other ad-hoc duties as assigned.

Requirements

Preferably with 2-3 years of experience as an Executive Assistant, Office Assistant, Manager, or in a similar role
Bonus if you have a strong passion for information technology
Savvy in Google Suite/Workspace Applications
Exceptional organisational and time management skills
Strong written and verbal communication skills
Discretion and integrity when handling confidential information
Positive attitude, adaptability, and a high level of professionalism

We would like you to be based in Angeles City, Philippines, so you can join us in our new office there and take a leading role in creating a professional and welcoming environment for onboarding new team members as we continue to grow.

This is a full-time, permanent position.