Office Manager (onsite, part-time, 25h/week, Mo-Fri)

As our Office Manager, you will be at the heart of our day-to-day operations. You will take ownership of everything that keeps our workplace organized, efficient, and enjoyable: from office logistics and suppliers to team support and events. We are looking for someone who is proactive, resourceful, and loves bringing structure to everything they do.

Operations

• Manage day-to-day office operations, keeping the workspace organized, functional, and well-stocked

Office Purchasing & Cost Control

• Order office supplies, obtain supplier quotes, monitor office spending and identify cost savings

Facilities & Vendor Management

• Act as the primary point of contact for vendors, building management, and service providers, coordinating repairs, maintenance, and service schedules as needed

Administrative Support

• Greet visitors and direct them to the appropriate point of contact
• Answer incoming calls and manage general office correspondence
• Maintain digital and physical filing systems, ensuring records stay accurate and up to date
• Coordinate visitor arrangements in line with company policies

HR Support

• Coordinate onboarding and offboarding, including workplace setup, orientation, equipment and access cards, IT setup and access-removal requests, and equipment returns
• Plan and coordinate team events and company culture initiatives
• Maintain office-related SharePoint content, employee information, contact lists and administrative procedures and checklists

Deliveries

• Process incoming and outgoing mail and packages

Compliance

• Ensure office operations comply with safety and organizational procedures

• 2+ years of experience in an office management, administrative, or front-desk coordination roles.
• Proficient in Microsoft Office 365 (Word/Excel, Outlook, Calendar)
• Fluent German and English communication skills required
• Strong organizational skills with attention to detail, and the ability to prioritise competing requests and follow tasks through to completion
• Excellent written and verbal communication skills, with a professional, welcoming conduct when working with colleagues, visitors and suppliers
• Discretion and sound judgement when handling confidential or sensitive information
• A proactive approach to problem-solving
• Ability to work independently with minimal supervision

• Professional growth through company-supported training and workshops.
• Be part of a motivated, collaborative team with team-building activities.
• Work in an international environment with colleagues from 25+ nationalities.
• A career path with opportunities to advance
• Flexible working arrangements with core hours
• WienerLinien transport ticket
• The starting salary is EUR 1.800,- gross monthly (paid 14x per year) for the part-time employment (25h/week). This equates to approximately EUR 2,880 gross per month, or EUR 40,320 gross annually on a full-time basis of 40 hours per week. Depending on your experience, qualifications, and overall profile, we are open to offering a higher salary.

Job type: Part-time (25 hours per week), Monday to Friday, expected working time is between 08:00 am and 13:00 pm (TBC)

Location: Ribbon Bio HQ, 1110 Vienna, Austria 

Employment is permanent  

Intended start date: 1 November 2026

How to apply
Applicants should provide a curriculum vitae in English or in German. Considerations of applications will continue until the position is filled.

Please note that if you are selected to proceed in the hiring process, you will be contacted by us within two weeks from the date of the submission of the application.

Ribbon Bio is a biotechnology company developing innovative ways to produce high-quality DNA faster, more reliably, and at scale. Our technology helps researchers overcome traditional limitations and enables new possibilities in science, healthcare, and biotechnology.Powered by proprietary algorithms and deep manufacturing expertise, Ribbon makes DNA synthesis accessible, ensuring its place as a foundational tool for next-generation science that will improve the health of both humanity, and the planet.

We are an Equal Employment Opportunity Employer. While focusing on the right set and mix of experience and skills, we value diversity and are highly committed to set up working environment with mutual respect to everyone regardless their race, nationality, religion, gender, age or other characteristics protected by applicable regulations and laws. To keep the gender balance in the company we highly encourage women to apply.

Ribbon Bio takes data protection seriously. Unless you express otherwise, by submitting your CV you authorize Ribbon Bio to store your personal data in its database for the purpose of the recruiting process or/and possible future job vacancies. If you want your data to be deleted from our database, you simply need to inform our hiring manager. Ribbon Bio will not share your personal data with any other party without your consent. In compliance with GDPR regulations, your data will be removed from our database within 6 months of your application date if you are not hired.