Workplace & Operations Associate

Ready to make a paws-itive impact in the pet world? 🐾

Join Lassie, one of Europe’s fastest-growing InsurTech companies, transforming pet insurance across Sweden, Germany, and France. Backed by $75 million in Series C funding, we’re on a bold mission to redefine the pet insurance experience, making it smarter, more transparent, and truly built for modern pet parents.

Do you enjoy bringing structure to everyday work and ensuring that things simply function? We are looking for a Workplace & Operations Associate to take ownership of our Stockholm office and provide structured support to the founders and team.

This is a versatile role combining workplace oversight, travel coordination, and administrative structure. You will be based in the Stockholm office four days per week and can work between 32 and 40 hours per week.

You will ensure that our office environment is well maintained, organized, and ready for daily work. At the same time, you will coordinate practical matters for the founders and support the team with logistics and administration when needed.

This position suits someone who enjoys both hands-on tasks and structured planning, and who takes pride in creating clarity in the background.

📍Stockholm, Sweden

Workplace & Office

• Ensure the office is welcoming, clean, and fully stocked
• Manage kitchen, common areas, groceries, and general supplies
• Oversee everyday practical needs in shared spaces and restrooms
• Coordinate external vendors and service providers
• Handle mail, purchases, and basic documentation
• Support meeting logistics and visitors

Travel & Logistics

• Book hotels, flights, and transport for the team
• Coordinate public transport arrangements and related travel administration
• Manage travel documentation and practical planning

Founders & Team Coordination

• Coordinate calendars and meeting scheduling
• Prepare and follow up on practical arrangements
• Support prioritization and day-to-day planning
• Provide structured administrative support where needed

Administrative & System Support

• Assist with light HR administration when required
• Manage simple agreements and paperwork
• Support basic IT administration such as account access and password resets

We Think You Are

• Organized and detail-oriented
• Proactive and solution-driven
• Comfortable taking initiative
• Service-minded with strong ownership
• Trustworthy and discreet
• You must speak fluent Swedish
• Experienced in a coordination, office, or executive support role
• Office presence 3-4 days in Stockholm is mandatory

Experience from a growing company environment is a plus.

🌟 What We Offer at Lassie

1. Health & Wellbeing: Monthly contributions towards employees' health and well-being.
2. Flexible Working: Hybrid working model with the flexibility to balance home and office work.
3. Learning & Development: Professional development through our in-house Learning and Development program.
4. Pet-Friendly Perks: Employee discount on Lassie pet insurance 🐶🐱
5. Culture & Community

• The opportunity to be part of a dynamic company in its early growth phase.
• A flexible, dynamic, and welcoming company culture.
• Yearly off-site events.
• A collaborative, international working environment.
• Work on a unique product that helps pets live longer, healthier lives.
• Regular social events and team-building activities.
• The chance to directly shape Lassie's journey as we grow across Europe.

We are an equal opportunity employer and we value diversity at Lassie. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, or disability status.