Software Development

Overfly GmbH

11-50

The Delta Campus

A work phone, in some cases also for private use.

Company cellphone

A laptop and the software you need, provided by the employer.

Company laptop

A share in the company's success through equity or stock options.

Company stock options

Adapt your start and end times around your life and workload.

Flexible working hours

Work from home for part of your working week.

Home Office

A covered or subsidised ticket for buses, trains and local transit.

Public transportation benefits

Work fully remotely, from home or anywhere agreed.

Remote work

A subsidised gym or sports membership of your choice.

Sport membership

Accountability

Challenge

Commitment

Communication

Community

Compassion

Curiosity

Empathy

Growth

Integrity

Leadership

Teamwork

We build AI products that solve real problems. So someone needs to keep the ship running while we do. You'll make sure our small team can focus on what matters: doing great work. Office, org, events, a bit of HR and finance. Sounds like a lot, but with a team our size it's varied and manageable.
You’ll have real freedom to shape our small company and share in the success (salary, earnings share and equity in products we launch). If you have a startup spirit, enjoy side projects, and want to see your work make a real impact, we'd love to connect.
About us Overfly is a Berlin-based Partner for Applied AI. We're a team of engineers, product builders and strategists who help enterprises find high-impact AI use cases, then design and build them to production.
<h2>Tasks</h2>
What you'll be doing
Operations
<ul>
<li>Coordinating meetings, and travel for the team</li>
<li>Mail, orders, vendor contracts: you keep the overview</li>
<li>Helping to improve AI-enabled workflows within the organisation</li>
</ul>
Team and events
<ul>
<li>Organizing our team events, offsites, and monthly meet-ups (Flyday)</li>
<li>Onboarding of new team members &amp; regular meetings with current team members</li>
<li>Being the go-to person for all organizational questions</li>
</ul>
HR admin
<ul>
<li>Employment contracts, vacation tracking, sick leave: you keep the basics clean</li>
<li>Keep track of our inventory (laptops, phones, servers, accessories)</li>
<li>If a new tool or process makes sense, you proactively suggest it and make it happen</li>
</ul>
Finance support
<ul>
<li>Invoices, receipts, and bookkeeping prep: you keep everything sorted for our tax advisor</li>
<li>Expenses and reimbursements: you make sure the team actually submits their receipts (yes, that's the hardest part)</li>
<li>Keeping track of running costs and subscriptions</li>
</ul>
<h2>Requirements</h2>
What you'll bring
<ul>
<li>Experience in a similar role at a startup, agency, or small company. You know how things work when there's no playbook.</li>
<li>You're organized, reliable, and self-directed. Nobody needs to tell you what's next.</li>
<li>Fluent in German and English. Our team speaks both and lots of backoffice tasks require good German.</li>
<li>You're comfortable switching between bookkeeping receipts and event planning in the same afternoon.</li>
<li>Familiar with tools like Google Workspace, Notion, or Slack (or you pick things up fast).</li>
<li>Bonus: you're curious about AI and tech. You don't need to be technical, but interest helps.</li>
</ul>
<h2>Benefits</h2>
What we offer
<ul>
<li>16-24 hours per week, flexible schedule.</li>
<li>Hybrid work model: our Berlin office space plus home office.</li>
<li>Customizable perks (transportation pass, gym membership): choose what fits your life.</li>
<li>Autonomous, self-managed work environment.</li>
<li>Experienced, flat team structure: no corporate hierarchy here.</li>
<li>Annual bonus based on company performance.</li>
</ul>
How to apply
We don't need a polished CV. Just send us your LinkedIn profile or a quick overview of your background, plus short answers (2-5 sentences each) to these questions:
<ul>
<li>The most chaotic thing you've organized that still worked out. What made it work?</li>
<li>How do you make sure nothing falls through the cracks in a fast moving team?</li>
<li>What interests you about Overfly?</li>
<li>Do you use AI yourself, and what excites you most about it?</li>
</ul>
This helps us quickly understand who you are and what motivates you 🫶

Office Manager & Team Assistance (m/w/d)

Employee

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